ACCOUNTS PAYABLE

GENERAL DESCRIPTION

The Accounts Payable Accountant - Level 1 is an entry-level role responsible for performing basic AP functions, such as processing invoices, maintaining vendor records, and ensuring payments are made in a timely manner. The role is focused on executing day-to-day transactional duties and ensuring that financial records related to accounts payable are accurate and up to date.

WHY WORK FOR US?

At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results.

In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better.

WHAT WE HAVE TO OFFER

Wells values our employees and is committed to providing a competitive and comprehensive benefits package.

• Health, dental and vision insurance
• Paid premiums for short- and long-term disability, and life insurance
• Wellness Incentives
• Paid holidays
• Flex spending for medical and daycare
• Health savings account (HSA)
• 401(k) plan with profit sharing
• Access to Nice Healthcare
• Employee Assistance Program
• Paid Time Off (PTO)
• Wishbone Pet Insurance
• Critical Illness Benefit Plan
• Accident Insurance Plan
• Voluntary Hospital Indemnity Plan

Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative.

Other benefits include Health and Family Care leave for both union and non-union employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Process vendor invoices, ensuring they are coded correctly and match purchase orders.
• Review and verify invoice discrepancies and resolve issues with vendors or internal departments.
• Perform daily AP transactions, including recording invoices, matching, and batching of invoices.
• Prepare and process payments via checks, wire transfers, or ACH.
• Maintain accurate vendor files, ensuring timely updates of contact and payment information.
• Assist in month-end closing by preparing accounts payable accruals.
• Respond to vendor inquiries and resolve payment discrepancies.
• Reconcile vendor statements to ensure all invoices are received and processed timely.
• Assist in implementing process improvements for the AP function.

EDUCATION, SKILLS, AND ABILITIES REQUIRED

• High School diploma or equivalent; associate degree in Accounting or Finance preferred.
• 1-2 years of experience in accounts payable or general accounting.
• Familiarity with basic accounting principles and procedures.
• Attention to detail, with good data entry and organizational skills.
• Proficiency in accounting software, ERP systems (such as SAP, Oracle, or NetSuite), and Microsoft Office Suite (Excel, Word).
• Strong communication and organizational skills, with attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of AIA documents, construction financial processes, and regulatory compliance (preferred for manufacturing and construction-related AP functions).

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS

• Ability to sit or stand for extended periods of time.
• Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
• Visual acuity and ability to read small print.
• Hearing acuity and ability to communicate effectively with others.
• Ability to lift and move office supplies and equipment.
• Mobility and ability to move around the office as needed.

WORKING CONDITIONS

• Minimal risk of exposure to unusual elements.
• Minimal risk of safety precautions.
• General office environment.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.

Wells in an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.