Production Art Coordinator

Purpose: This position will function as a support role for the adidas INDY Production Art Team in all aspects of scheduling related functions. Primary job functions will include scheduling work to external artists and overall management of the workflow to insure timely delivery of art to internal and external customers.

Key Responsibilities:

• Responsible for project creation (data entry) of inline pre-build programs.
  
  
  
  • Follow the line plans and Merch breakouts for data entry and the master calendars for key dates.
  • Review all Seasonal and Event Merch breakouts for accuracy and coordinate with Merch and Production Development
  • Projects will be tracked via multiple sources/systems (Track-IT, Samms, AEM, Smartsheet).
  • Know leagues and team codes.
  
  
  
  
• Responsible for scheduling work to external Art groups to build full size art and formats by requested due dates.
  
  
  
  • Ability to read art recipes for art builds and gather the necessary tools.
  • Manage art due dates to meet established service level agreements.
  • Manage contracting budget and write purchase orders.
  • Validate monthly invoices for contractors.
  • Perform digital reviews for all contracted artwork
  • Submit art files via Bridge with proper meta data tagging
  • Perform simple Illustrator edits to maintain efficiency.
  • Keep documentation for contracting workflow, processes and associated reference material up to date.
  • Be the lead for getting bids for new contractors and keeping the pricing structure up to date.
  • Utilize AEM data warehouse for asset storage and utilize proper tagging requirements.
  • Provide weekly and monthly status reports to management related to capacity and errors
  
  
  
  

• Filesend to external contractors (all Seasonal and Event planned graphic series and TechFit)
• Perform art hold reviews upon league updates and for Major/Minor art holds.
• Work with Design, Product Managers, Proofing and Licensing on special projects.
• Corresponds daily with adidas INDY internal and external partners both verbally and in written form in a timely manner.
• Act as back up for Production Art Scheduling Coordinator.
• Ability to use Illustrator for simple art edits, run automation to support format artists and excel for reporting.
• Any other duties as deemed necessary by Management.

Key Relationships:

• Senior Manager of Production Art and Development
• Production Art Manager
• Production Art Supervisor
• Production Art Scheduling Coordinator
• Production Developers
• Production Art Embroidery Manager
• Production Art Proofing
• Product Managers
• Design
• Master Data
• Customer Service
• External Art Groups

Knowledge Skills and Abilities:

• Strong work ethic, quick learner and excited to work with a fast-paced team.
• Knowledge of internal systems - SAMMS, Creation Portal and Track-It a plus.
• Excellent organization skills and the ability to multi-task and re-prioritize a must.
• Excellent communication skills - verbal and written with a high level of professionalism
• Must be able to take direction well.
• Be a self starter and a team player with a flexible nature and positive "can do" attitude
• Knowledge of graphic design and basic Mac or Illustrator skills
• Knowledge of Licensed Sports teams
• Ability to work extended hours as business dictates

Requisite Education and Experience / Minimum Qualifications:

• Degree in Business or Minor in art.
• 1-3 years office and/or project lead experience preferred.
• Proficiency of Mac and associated software - Word, Excel, Adobe Creative Suite