Event Coordinator

Almo
United States, Maryland, Timonium
Nov 19, 2024
Position Summary: The Event Coordinator works closely with the Event Team to provide support for tradeshows and sponsorship programs (40+ events annually) to ensure successful execution. This includes assisting with logistical planning of tradeshows as well as supporting smaller vendor shows and meetings. A successful coordinator will be extremely organized and be able to manage the logistics of multiple events simultaneously. What you will do in this role: Responsibilities include meeting with sales team to work out event details, plan with the event organizer and coordinate product and event material shipping to and from shows. The Event Coordinator is also responsible for planning and maintaining an events calendar for the year and filling out and submitting event registration forms. Maintaining a working relationship with the sales team and outside events. Working within Aventri to setup event registration sites and SalesForce for event validation. Work with different event scheduling apps such as TeamUp and Attendify. Anticipating and planning for possible different scenarios. Understanding the complex needs of different events, and vendors. Planning event aspects, such as sponsorship vendors, show logistics, budgets and forecasting. Help in planning and executing our annual National Sales Meeting. Submitting invoices and event applications in a timely manner, and creating comprehensive reports Qualifications What we look for in a candidate: Bachelors Degree 0-2 years of work experience in Event Planning or related field Excellent written and verbal communication skills; strong organizational skills Proficiency in Microsoft Suite Excel, Word, Outlook, etc. Must be able to work in a fast-paced environment with the ability to multi-task Must have excellent follow up skills and sense of urgency Excellent time management skills and the ability to prioritize Up to 20% travel required Additional skills, knowledge, and abilities: Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.