Research Grants Coordinator

Medical College of Wisconsin
parental leave, paid holidays, tuition reimbursement, 403(b)
United States, Wisconsin, Milwaukee
Nov 15, 2024
Position Description: We're looking for those individuals-the creative thinkers and innovation seekers-who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin (MCW) and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities. In the role of a Research Grants Coordinator you will be working in theCenter for Advancing Population Science. Purpose Develops grant applications, grant-budget preparation and financial monitoring/reporting, and subcontract preparation and monitoring; while maintaining federal and state compliance laws. Areas of oversight will include research involving human subjects, laboratory animals, environmental safety issues, and other non-financial compliance requirements related to sponsored research and grants management. Primary Functions In this role, you will be an integral member of the Center for Advancing Population Science, collaborating to prepare and submit grants to various extramural funding sources. This opportunity uniquely exposes you to the academic medical center environment and learning across finance, research, extramural funding, and compliance. The ideal candidate will practice strategic thinking, creativity, and attention to detail, be dependable, multitask, and remain flexible in a fast-paced environment. In addition, the ideal candidate meets deadlines, enjoys working in a highly collaborative setting, adapts easily to changing tasks, and operates comfortably with a degree of autonomy in their work. Responsibilities include: Work closely with the Division Administrator, the Grants and Contracts office, and Principal Investigators, as well as related matrix department relationships to ensure accountability compliance, and accuracy in grant budgets, grant submissions in eBridge, and perform other related duties. Serve as a liaison between faculty, MCW departments, centers, and external collaborative constituents regarding the processing of research grants and assist with resolution of pre and post-award issues. Organize/coordinate research activities and communications. Lead in the administrative organization, development of timeline, analysis of required forms, and responses of Request for Approval (RFA) and/or proposal calls for routine and complex grant mechanisms. Verify grant is in compliance with grant source requirements Provide assistance and tracking of grant and contract mechanisms, including funding announcement, internal management of proposals, internal review, and awarding functions. Collaborate with Clinical Trials Office on clinical research initiatives as needed. Oversee the collection, analysis, and dissemination of research data and grant proposal development. Develop, implement, and maintain comprehensive databases and files related to the grant submissions. Maintain program timeline including tracking deadlines for grant components such as submission deadlines, funding cycles, timelines for annual reports, etc. Identify problems or obstacles in the system/procedures related to the administration of the funding proposals/funded proposals and communicate to the appropriate faculty/staff. Coordinate meetings and grant tracking information for large programmatic or multiple PI grant projects. Knowledge - Skills - Abilities Knowledge of pre and post-award grant process, sponsor requirements, funding mechanisms, computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem-solving skills. #LI-AV1 Preferred Schedule: Position Requirements: Specifications Appropriate experience may be substituted for education on an equivalent basis Minimum Required Education: Bachelor's degree Minimum Required Experience: 3 years Preferred Experience: Experience with preparing and submitting federal grants Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Pet Insurance On campus Fitness Facility, offering onsite classes. Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a full list of positions see: www.mcw.edu/careers For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion. MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. .