Administrative Associate

Position Description:



As an Administrative Coordinator in Anesthesiology you will perfom the following:

Job Duties:

• Email support and management for the Chair
• Scheduling/Calendars
  • Mange calendar
  • Scheduling calls
• Qgenda bulletins & requests
• Letters of support for Chair and Vice Chairs
• CME Coordinator for 3 Series- Grand Rounds & Visiting Professor, CVICU M&M, and Quality Newsletter
  • Building and managing each Series
  • Assisting CME learners (faculty, APPs, etc.)
• Visiting Professors Accomidations and Support
• Facilitate Visiting Professor Grand Rounds
• Faculty Meetings
  • Manage calendar invites
  • Reserve room
  • Assist with gathering topics for the agenda and sending the agenda out before the meeting
  • Attend all meetings to set out snacks/drinks, and set up the conference room for the hybrid meeting
  • Tech troubleshooting at meetings
  • Send out presentation and meeting recording the following week to
• Supply Ordering
• Reimbursement assistance for the Chair
• Assist with manuscript citations
• Order gifts on behalf of Chair
• Answer phone
• Manage 8700 Voicemail
• Manage
  • Time Studies
  • PARs
  • Advisory Council nominations and elections
  • Faculty Council nominations and elections
  • Scholarly Activity collection
  • Manditory Training Completion
• Help with many department lunches and events

Preferred Schedule:



M-F Core business hours

Position Requirements:

Appropriate experience may be substituted for education on an equivalent basis

Minimum Required Education: Associates

Minimum Required Experience: 3 years of experience

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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