Administrative Assistant 2 - Law School

Department: Law Career Strategy and Advanc
Salary/Grade: NEX/10

Job Summary:

The Program Assistant, either in person or on the phone, is the first contact for many students and employers, answering their questions or referring them to the proper person in the office. The Program Assistant also assists with various aspects of student- and employer-facing programming, including marketing, set-up and administration of off-campus job fairs and large receptions.

Target hiring range for this position will be between $22.79 to $23.02 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Specific Responsibilities:

• Assist Assistant Director of Employer Relations with On-Campus Interviews, off-campus interview programs, and other programs, including room reservation, ordering food, speaker/employer check-in, pre-program preparation and day-of setup, logging and organizing all event-related materials, and photographing events.
• Assist counseling staff with special projects including creation of employer databases, updating job postings in existing databases, drafting external communications to students and employers, helping in the administration of specialty job fairs for tax and international LL.M. students, and helping with various mock interview programs.
• Responsible for greeting and assisting all customers of the Career Strategy Center. Handle all reception duties, including greeting and assisting, in a professional manner, all constituents of the office (including students, alumni, employers, and vendors); answering and directing phone calls; scheduling appointments for students with the counselors; delivering mail, filing, and assisting with copying and scanning responsibilities.
• Assist with special projects and other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• High school diploma or the equivalent combination of education, experience, and training from which comparable skills can be acquired.
• Customer service mentality and a friendly demeanor.
• Previous work experience in an administrative or reception capacity.
• Excellent organizational, prioritization, time management, and attention to detail skills.
• Strong communication skills, both written and verbal.
• Proficiency with Microsoft Office (including Word, Excel and PowerPoint), mail merging, and databases.
• Must be able to work as a team player.

Preferred Qualifications: (Education and experience)

• Bachelor's degree.
• Minimum of 2 years of work experience.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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