Assistant

Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company's long history and keep on leading the way to a better world.

The Assistant is responsible for providing support to
Department Leaders. Will coordinate the day-to-day operations
for a department; including but not limited to scheduling and
organizing meetings, tasks, activities and travel arrangements
for leaders.

• Supports Department Leaders in the day-to-day operations
  for a given department. Proactively identifies opportunities to
  remove tasks from Leader's day-to-day activities
  
• Works closely with Leaders to prioritize, plan, schedule,
  and organize meetings, activities and travel. Optimizing
  Leader's itinerary and schedule, resolving conflicts internally
  and externally
  
• Assists with positive, timely, professional communication
  and presentations for key internal and external stakeholders
  
• Assists with planning, scheduling, preparing for special
  corporate events, group and community meetings, and visits or
  meetings with VIP leaders
  
• Organizes, prepares and maintains accurate and up-to-date
  confidential correspondence, documents and files
  
• Organizes, prepares and manages timely, accurate expense
  reports and reimbursement requests
  
• Maintains action log and suspense files
  
• Prepares high level reports, compiling data into
  comprehensible format and provides information for a Leader's
  effective community, internal, and company headquarters
  communications
  
• Researches and procures off-site venues when necessary and
  work with staff to coordinate budget, logistics, equipment,
  catering, transportation and lodging
  
• Coordinates interviews for corporate level recruitment
  
• Provides on-boarding support and assistance for newly hired
  personnel
  
• Other duties as assigned
  

The information contained in this job description is
intended to describe the essential job functions required of
those assigned to this job. It is not intended to be an
exhaustive list of all responsibilities, duties, knowledge,
skills, and abilities needed to perform the job. Please note
that management retains the right to assign or reassign duties
and responsibilities to this job at any time. The ability to
competently perform all the essential duties of the position,
with or without reasonable accommodation, demonstrated
commitment to effective customer service delivery, integrity,
and the ability to work productively as a member of a team or
work group are basic requirements of all positions at Exyte
Group.

• 3+ years of experience
  
• Prior experience in administrative role
  
• Verbal and written communication skills
  
• Strong attention to detail
  
• Ability to work with a variety of personalities and
  individuals
  
• Ability to multitask
  
• Proficiency with MS Office, including Outlook email, Search
  Express, Word, Excel, Concur is a plus but not required.
  
• Must have exceptional communication skills, including
  writing and verbal skills to interface effectively with all
  levels of leadership and staff (e.g. memo, presentations,
  correspondence, and email)
  
• Ability to work efficiently and possess excellent time
  management skills
  
• Outstanding organizational skills and be detail oriented
  
• Prior experience in administration support
  
• Experience in international and domestic travel preferred
  
• Prior experience in the Construction and/or Engineering
  industry preferred
  

Non-Solicitation: We are not currently
accepting third-party agency candidates for this position. Any
agency candidate submitted to any employee of Exyte may be
contacted by Exyte without obligation to the third party
agency.