Medical Education Program Specialist (U)

This position serves as the primary assistant to the Hematology/Medical Oncology Fellowship Director. This position is responsible for planning, development, coordination, and implementation of the program. The person will assist in the efficient administration of the program's day-to-day operations and assisting in long-range planning for program growth and academic requirement revisions.

Administrative 100%

1. Serves as a contact for residents/students/fellows concerning medical education program requirements and guidelines, financial assistance, work opportunities, absence, and vacation schedules;
2. Organizes medical education activities and prepares, develops, and maintains schedules;
3. Determines the eligibility of applicants for programs using established guidelines; refers eligible applicants to faculty for interview determination; establishes interview itineraries for selected candidates; and establishes an official record of application materials, ranking information, evaluations, etc.;
4. Establishes a formal record for varied categories of medical education program participants, with responsibility for accuracy and completeness of record in accordance with accreditation standards;
5. Schedules preceptorships, subspecialties, and educational blocks based on participant interest and faculty/clinical availability, with responsibility for recommending alternatives;
6. Compiles, organizes, and prepares examination materials as directed by clinical faculty;
7. Coordinates and may assist in conducting portions of orientation for medical education program participants;
8. Assists in the monitoring of expenditures for program participants;
9. Manages administrative duties for the hematology/oncology providers.
10. Prepares complex and confidential correspondence, lecture materials, presentations and manuscripts.
11. Aids patients in the form of answering non-clinical questions or routing calls to the appropriate areas in the clinic.
12. Triages visitor's needs and personally handles inquiries, requests, or problems. Provides factual information regarding Department and School regulations and procedures. Initiates calls to obtain specific information requested by others.
13. Establishes and maintains academic calendars for the providers for national conferences, engagements, meetings, lectures, travel, and a wide variety of recurring (SIU and/or Hospital) monthly meetings. Informs principals of impending engagements and prepares pertinent material. Ensures clinic manager and staff are aware of updated academic calendar.
14. Opening/routing mail; taking phone calls and providing accurate messages; maintaining department files consisting of administrative, personnel, academic, research and clinical correspondence which are sensitive and confidential; renewing memberships and subscriptions.
15. Performs related duties as assigned.

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
   1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
   2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

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"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.