Freelance Print Production Specialist

Description

The Print Production Specialist manages print and event production from approved creative concepts through final delivery. The role partners with creative, account, and project teams to translate designs into production-ready specifications and files; coordinates printers, fabricators, and event vendors; and delivers work that meets quality, schedule, and budget requirements.

Key Responsibilities
Print Production

• Partner with creative teams early in the process to recommend production approaches, materials, dimensions, finishing methods, and construction techniques that support the design intent.
• Translate approved layouts into clear production specifications and work with designers to prepare, preflight, package, and release final artwork files.
• Confirm that files meet vendor requirements for scale, bleeds, color profiles, linked assets, fonts, dielines, substrates, finishing, and installation.
• Manage production across offset, digital, large-format, environmental graphics, signage, and specialty print deliverables.
• Review proofs, prototypes, color separations, material samples, and press checks; document approvals and required corrections before production.
• Troubleshoot file, material, fabrication, and production issues while protecting the approved creative, schedule, budget, and quality standards.

Congress and Convention Production

• Manage the production of congress, convention, trade show, and agency event deliverables from initial requirements through fabrication, shipping, installation, and event closeout.
• Build and maintain a deliverables matrix that captures specifications, quantities, ownership, approval status, vendor deadlines, shipping dates, and installation requirements.
• Review exhibitor manuals, venue requirements, and vendor specifications to identify production constraints, submission deadlines, and show-service requirements.
• Coordinate with creative teams to adapt artwork for booth graphics, signage, environmental graphics, displays, handouts, and other event materials, ensuring files are accurate and production ready.
• Serve as the day-to-day production contact for printers, fabricators, installers, freight partners, and other event vendors; communicate scope, specifications, schedules, and changes.
• Obtain competitive estimates, evaluate vendor recommendations, negotiate pricing and production terms, and identify cost-saving options that do not compromise quality or delivery.
• Track estimates, purchase orders, change orders, invoices, and actual costs against the approved budget; communicate cost or schedule risks promptly.
• Coordinate proofing, fabrication, packing, shipping, advance-warehouse or direct-to-show delivery, installation, and dismantle requirements as applicable.
• Conduct remote or on-site quality checks as needed and coordinate rapid resolution of missing, damaged, incorrect, or late-delivered materials.
• Maintain final specifications, approved files, vendor contacts, cost records, shipping details, and post-event learnings for future programs.

Project and Vendor Management

• Develop production schedules that align internal approvals with vendor lead times and final delivery milestones.
• Maintain productive vendor relationships, monitor vendor performance, and recommend partners based on capability, quality, timing, and cost.
• Provide clear status updates to internal stakeholders and escalate decisions, risks, or changes that may affect quality, timing, scope, or budget.
• Maintain accurate production documentation and project records and stay current on printing, fabrication, materials, and event-production best practices.

Qualifications

• Experience in print production, graphic production, event production, or a related field, including work for congresses, conventions, trade shows, or large-format environments.
• Strong knowledge of offset, digital, large-format, environmental, and specialty printing, as well as common fabrication, finishing, shipping, and installation requirements.
• Knowledge of color management, prepress, proofing, dielines, scale, substrates, and vendor production specifications.
• Experience soliciting and comparing vendor estimates, negotiating costs and terms, managing change orders, and tracking production budgets.
• Strong organizational, communication, problem-solving, and project management skills, with the ability to manage multiple deliverables and deadlines in a fast-paced environment.

The anticipated hourly rate for this position is $50 but may vary based on various factors such as the candidate's qualifications, skills, competencies and proficiency for the role.

At Syneos Health Communications, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn't align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

BoldSky Creative Studio supports more than 12+ Syneos Health marketing and communication agencies as well as direct-to-customer engagements. We function as the agencies' creative execution and production arm, implementing their creative vision. As part of Syneos Health, our agencies - consisting of leading brands and experts in advertising, branding, public relations, managed markets and medical communications - are engaged in every point of influence in health, providing real-world insight into markets and audiences in ways that no other partner could.

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Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

As a Syneos Health freelance, temporary, or contract employee, you may be eligible to participate in the Company 401k match and benefits such as paid time off or benefits through provisions in the Affordable Care Act or State-specific requirements depending on the terms of your employment. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements for temporary/freelance/contract employees.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.