Construction Project Coordinator

Aquent is proud to partner with a leading financial services and retail pioneer dedicated to crafting innovative, highly functional corporate and retail spaces. In this dynamic role, you will serve as the administrative and financial backbone of diverse construction initiatives, directly driving the successful execution of critical infrastructure projects that define the company's future physical presence and operational success.

The Opportunity

Step into a pivotal position where your exceptional organizational prowess and keen eye for detail will directly influence the strategic expansion of a premier brand. As a key liaison, you will collaborate closely with cross-functional teams-including Project Managers, Design, Real Estate, Technology, and external vendors-to ensure vital projects are delivered safely, precisely on schedule, and meticulously within budget. This is your chance to see the tangible impact of your contributions as you support diverse construction initiatives from initial concept to final completion.

What You'll Achieve

In this collaborative role, you will coordinate complex projects and enable the seamless execution of key construction initiatives. Your day-to-day responsibilities will include:

• Providing comprehensive administrative, financial, and project coordination support for corporate and retail construction projects.
• Serving as a central point of contact, fostering collaboration among internal teams, general contractors, consultants, and vendors.
• Supporting project managers through all critical phases of construction, from detailed planning and startup tasks to thorough closeout procedures.
• Facilitating efficient procurement processes by collecting quotes, entering them into the purchasing system, and processing purchase requisitions, orders, and vendor agreements.
• Reconciling project budgets and tracking commitments, invoices, expenditures, and contractor pay applications to ensure complete financial accuracy.
• Maintaining meticulously organized electronic project files, records, and compliance documentation.
• Coordinating the collection and review of vendor insurance certificates and supporting documentation to verify full compliance.
• Reviewing and documenting change orders, preparing financial reports, and monitoring project costs to proactively address budget concerns.
• Tracking critical project milestones, key deliverables, and long-lead procurement schedules.
• Managing punch list tracking, collecting comprehensive closeout documentation (as-built drawings, warranties, O&M manuals), and facilitating smooth project turnover to operational teams.
• Ensuring strict adherence to company policies, procurement standards, and audit requirements.

Must-Have Qualifications

• 3-5 years of direct experience in construction, project coordination, contract administration, or project support.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Microsoft Project or equivalent project scheduling software.
• Demonstrated strong document management, reporting capabilities, and meticulous attention to detail.
• Exceptional organizational, problem-solving, and analytical skills to navigate project challenges effectively.
• Strong verbal and written communication skills, with the ability to articulate complex information clearly and concisely.
• Proven ability to manage multiple priorities simultaneously in a fast-paced, dynamic environment.
• A customer service mindset with a collaborative approach to fostering positive relationships with internal and external stakeholders.
• Familiarity with the construction project lifecycle and project delivery processes.

Nice-to-Have Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, Project Management, Business Administration, or a related field.
• Experience supporting corporate interiors, retail, commercial construction, or real estate projects.
• Experience with procurement, contract management, or project management systems.