Assistant Director of Student Organizations (Events)

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Job Details:

Purpose:

As part of the Texas Student Experience, Student Life at the University of Texas at Austin is dedicated to creating a transformative campus experience where students develop critical thinking, leadership skills, and a lifelong commitment to positive civic engagement. Guided by our core principles of being student-focused, fostering collaborative innovation, empowering ownership, and embracing strategic efficiency, we strive to support our students both inside and outside the classroom. Our mission is to develop student leaders, foster involvement, and provide support for all Longhorns, contributing to our community that values excellence and the development of our students.

The Assistant Director of Student Organizations in Student Life will play a pivotal role in shaping the campus student experience at The University of Texas at Austin. This position will provide strategic leadership and administrative oversight for student organization event planning, indoor and outdoor space reservations, signature programs, and technology systems that support student organizations. This position will supervise full time staff members, overseeing event and guest speaker consultations in collaboration with campus partners. This position strengthens access to event resources and ensures consistent guidance for student leaders and advisors. In collaboration with the Student Organization's team, the Assistant Director will ensure daily services and student staff development align with the mission and goals of the unit.

Responsibilities:

Student Organization Development and Strategy:

Implement priorities for student organization development by managing and producing signature programs. Support student leader coaching and education in both broad and specific leadership development areas such as organizational management, risk management, and university policies. Establishes program goals, reviews implementation plans, and collaborate with the team on delivery of consultations and programs.

Staff Supervision and Development:

Recruit, train, supervise, and evaluate professional, paraprofessional, and student staff, including direct oversight of full time staff. In collaboration with unit assistant directors, provide oversight of the graduate staff and undergraduate student team supporting unit functions. Uphold and reinforce unit expectations, coordinate event staff responsibilities, and support staff development to provide consistent service and effective program delivery.

Event Management & Space Reservation Oversight:

Oversee student organization, indoor and outdoor space reservation and event consultation process. Establish procedures, service standards, and consistent guidance for applicable university policies, including guest speaker and weapons approval processes. Oversee and support consultations and guide staff on complex or unresolved requests. Coordinate with campus partners on policy interpretation and required reviews, monitor scheduling and service concerns, and direct improvements to event planning and reservation processes.

Campus Partnerships and Sponsored Student Organization Support:

Build and maintain collaborative relationships with colleges, departments, and faculty to support sponsored student organizations. Establish processes for ongoing communication, resource sharing, and program support for student leaders and advisors. Coordinate with campus partners to clarify processes, address organization needs, and strengthen access to student organization resources.

Technology Systems Oversight and Training:

Manage the suite of technologies used by the office, including Engage, Campus Groups, Mazevo Room Scheduling, Qualtrics, and Microsoft Office. Coordinate system support and troubleshoot with appropriate partners and provide training and resources for staff, student organizations, and advisors. Review technology needs and recommend improvements that support efficient event management, accurate records, and accessible services. Support the use and adoption of student organizations utilizing upgraded software to connect and encourage involvement on campus.

Program Assessment and Reporting:

Coordinate data collection, assessment, and reporting for Student Organizations programs and events. Collaborate with departmental teams to analyze participation, feedback, and program outcomes. Utilize findings to recommend improvements to programs, event services, and operational processes.

Committee and Campus Involvement:

Assist in special assignments and committees on behalf of Student Organizations within Student Life and Texas Student Experience, and other campus partners as requested. Perform other related functions as assigned. (

Required Qualification:

Bachelor's degree and two years of experience developing, administering, and implementing programs for college students. Experience advising student groups or working in student personnel or student services. Demonstrated ability to work collaboratively with students, faculty, administration, and external stakeholders. Professional demeanor. Excellent interpersonal, written, and verbal communication skills including presentations, written correspondence, and reports. Attention to detail. Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

Preference will be given to candidates with a graduate degree in student affairs administration or related field. At least two years of professional experience working with student groups to provide advising, program planning, interpretation of institutional policies, risk management, and leadership development opportunities. Experience with event planning and risk management concepts related to student organizations. Strong attention to detail and successfully managing concurrent tasks. Independent decision making and problem-solving ability. Knowledge of student development theory and experience with student affairs assessment or program evaluation. Demonstrated strategic and innovative approaches to problem solving. Experience supervising professional and para-professional staff. Experience building partnerships and collaborating across departments in a post-secondary institution.

Salary:

$70,000

Working Conditions

• Work in a busy, high student traffic environment with frequent interruptions.
• Must be able to maintain punctual and regular attendance.
• Repetitive use of a keyboard at a workstation.
• Working around and with standard office equipment.
• The ability to flex schedule or accrue compensatory time to accommodate occasional evening or weekend work will be required.

Required Materials

• Cover letter/Letter of Interest
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.