Event Manager V

Aquent is thrilled to partner with a globally recognized technology leader, whose Conference + Event Services team is at the heart of fostering connection and collaboration through world-class meetings, events, and productions. This is an unparalleled opportunity to make a tangible impact, shaping memorable experiences that unite thousands of individuals and directly contribute to the vibrant, collaborative spirit of a pioneering organization.

Are you a collaborative, detail-oriented professional with a passion for creating premier experiences? We are seeking a dynamic individual to join a high-performing team, where you will play a pivotal role in coordinating internal meetings and events across multiple campuses. This is your chance to provide critical project management support, ensuring the seamless implementation of diverse workstreams and delivering exceptional results that uphold the highest creative standards. Your expertise will directly enhance employee engagement and contribute significantly to the company's unique culture.

What You'll Do

• Oversee the complete event lifecycle for internal meetings, campus celebrations, and large-scale productions, from initial planning through post-event wrap-up.
• Collaborate seamlessly with diverse cross-functional partners, including Security, EHS, and Catering, to deliver high-quality, impactful events.
• Manage event budgets and coordinate with Finance and Procurement teams as directed to support compliant processing of vendor agreements and purchase orders.
• Develop and implement streamlined event processes, documentation, and procedures that elevate service quality and operational efficiency.
• Serve as the primary point of contact for event customers, maintaining excellent relationships through proactive communication and high-touch service.
• Design event layouts, coordinate logistics, and manage space utilization to optimize attendee experience and operational flow.
• Identify and mitigate potential risks, solve complex logistical challenges, and create robust contingency plans to ensure event success.
• Support the creation of Standard Operating Procedures (SOPs), project dashboards, and system audits to strengthen operational efficiency and transparency.

Must-Have Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of experience in event and project management within fast-paced, customer-facing environments.
• Proven expertise managing complete event lifecycles, including planning, vendor coordination, logistics, budgeting, and onsite execution.
• Strong project management skills with the ability to manage multiple concurrent events and deliver under tight deadlines.
• Experience leading strategic planning sessions with stakeholders to define scope, align objectives, and secure buy-in.
• Demonstrated proficiency in onsite event management and real-time problem solving.

Nice-to-Have Qualifications

• Exceptional communication skills (verbal, written, presentation) with the ability to connect authentically with partners across all organizational levels.
• Strong analytical mindset with proven ability to identify business gaps, recommend creative solutions, and develop actionable execution plans.
• Advanced project management capabilities including metrics analysis, dependency management, risk assessment, and data-driven decision making.
• Vendor management experience with the ability to source, negotiate, and maintain productive relationships with external partners.
• Budget management skills with experience turning complex financial data into clear insights and actionable recommendations.
• Adaptability and resilience with proven ability to pivot quickly, reprioritize under pressure, and keep stakeholders informed through change.
• Presentation skills with experience preparing reports and presentations for leadership, cross-functional teams, and customers.
• Proactive, solution-oriented approach with natural curiosity to ask insightful questions and challenge the status quo when needed.