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Administrative Assistant III - Ophthalmology, Santa Monica

University of California - Los Angeles Health
$31.88-45.66 Hourly
United States, California, Santa Monica
Sep 25, 2026
Description We are seeking a highly organized and patient-centered Surgery Coordinator to coordinate all aspects of surgical coordinating for ophthalmologists in our multi-specialty ophthalmicclinic in Santa Monica.Responsibilities include, but are not limited to: Coordinate and schedule patient surgical and laser procedures for assigned faculty physicians Schedule required pre-operative testing and appointments Verify patient insurance coverage and obtain necessary prior authorizations, and provide guidance on billing Serve as a patient liaison, guiding patients through the pre- and post-operative process Maintain accurate documentation and patient records within the electronic medical record system Provide general clinic and administrative support as needed to ensure smooth daily operations Salary Range: $31.88-45.66 Hourly Qualifications Required: 2 years of experience working in a medical practice, preferably in ophthalmology or another surgical specialty. Experience with patient billing practices, managed care plans, Medicare, Medi-Cal, and commercial insurance carriers. Ability to explain complex surgical scheduling and authorization processes to patients in a clear and supportive manner. Experience scheduling patient appointments in computerized appointment scheduling system. Excellent organizational skills to assure consistently effective and accurate scheduling of surgeries, communications with patients, co-workers and surgeons. Excellent interpersonal skills including the ability to deal effectively and in a positive manner with patients of varying backgrounds and temperaments, physicians and staff. Excellent verbal communication skills to facilitate the scheduling process and instructing patients about the process. Ability to prioritize work effectively and follow-through on tasks with minimal supervision. Strong organizational skills in maintaining records to facilitate sharing records with co-worker. Flexible personality and the ability to function well despite numerous interruptions. Ability to work well under the stress of occasional emergencies that need immediate scheduling. Highly Preferred: Experience working in an ophthalmic office, especially Cataract & Refractive Surgery to include premium intraocular lenses. Experience working in a medical teaching institution.