Administrative Support Assistant III

The Tucson Village Farm provides whole-health, seed-to-table education focused on gardening, cooking, nutrition, and physical activity. Working alongside community members, organizations, and government partners throughout Pima County, the program advances health equity by promoting food security, increasing access to healthy foods, encouraging physical activity, and fostering community connection through engagement, mindfulness, and storytelling.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Faculty & Administrative
Support:

• Manage and
  coordinate the faculty lead's schedule, including internal and external
  meetings, events, presentations, partner meetings, and community
  commitments.
• Schedule
  meetings, prepare agendas and materials, take notes when appropriate,
  and track follow-up items.
• Help
  prioritize competing requests, deadlines, and organizational needs.
• Coordinate
  communication and logistics among TVF staff, University departments,
  community partners, advisory board members, donors, and other
  stakeholders.
• Maintain
  organized records, calendars, contact lists, documents, and
  administrative systems.
• Anticipate
  upcoming deadlines and needs and ensure appropriate follow-up occurs.

Event & Registration
Coordination:

• Create,
  manage, and maintain TVF events and registrations within Trellis and
  other approved University systems.
• Coordinate
  event logistics, including registration, participant communication,
  schedules, facilities, supplies, staffing, and follow-up.
• Support a
  wide variety of TVF programs and events, including educational programs,
  community events, donor events, workshops, trainings, meetings, and
  special initiatives.
• Maintain
  event calendars and ensure information is accurate, timely, and
  communicated effectively.
• Assist
  with event evaluation and post-event reporting.

Donor & Community
Relations:

• Coordinate
  donor and stakeholder meetings, tours, special events, and cultivation
  opportunities.
• Prepare
  meeting materials, background information, presentations, impact
  stories, and follow-up correspondence.
• Maintain
  accurate donor, partner, and stakeholder records.
• Assist
  with donor stewardship, including thank-you communications and regular
  updates about TVF programs and impact.
• Help plan
  and execute donor events, farm tours, advisory meetings, and other
  relationship-building opportunities.
• Represent
  Tucson Village Farm professionally and warmly when interacting with
  community members, partners, and supporters.

Program & Project
Coordination:

• Assist the
  faculty lead with coordinating special projects, partnerships, grants,
  and new initiatives.
• Develop
  timelines, track deliverables, communicate with project partners, and
  ensure deadlines are met.
• Coordinate
  across TVF's various program areas to improve communication and
  organizational efficiency.
• Help
  develop systems and procedures that make day-to-day operations more
  efficient.
• Identify
  administrative challenges and proactively develop solutions.
• Provide
  additional programmatic and administrative support as priorities and
  opportunities emerge.

Knowledge, Skills, and
Abilities

• Exceptional
  organizational and time-management skills.
• Strong
  attention to detail and ability to manage numerous projects and
  deadlines simultaneously.
• Excellent
  written and verbal communication skills.
• Ability to
  work independently, exercise sound judgment, and take initiative.
• Strong
  interpersonal skills and ability to work effectively with a variety of
  audiences.
• Strong
  computer skills and willingness to learn University systems, including
  Trellis.
• Ability
  with organizing, analyzing, and presenting data.
• Strong
  event planning and project-management skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school
  diploma or high school diploma equivalency is required.
• Minimum of 5
  years of relevant experience, or equivalent combination of education and
  work experience.
• Must have a valid driver's license and ability to drive according to
  the University Fleet Safety Policy.

• Experience coordinating educational programs, community events, workshops, or outreach activities.
• Previous experience developing reports, presentations, or other materials that communicate program outcomes and impact.
• Proven success building and maintaining positive relationships with donors, community partners, volunteers, and various stakeholder groups.
• Experience supporting complex projects, grants, or initiatives requiring coordination across multiple teams and priorities.