Regulatory Administrator- Part 135

The Regulatory Administrator supports the administration and ongoing compliance of Part 135 aviation training programs. This role is responsible for maintaining regulatory documentation, reviewing records for accuracy and completeness, monitoring training requirements, and supporting approximately 80+ certificate holders. This is a strong opportunity for an organized, detail-oriented entry level candidate who wants to build a career in aviation, regulatory compliance, or training operations.

This position offers the opportunity to develop knowledge of FAA regulations, aviation training requirements, and regulatory compliance while working with training managers, operators, and internal teams.

Key responsibilities include:

• Review documentation for accuracy, completeness, and alignment with applicable FAA requirements.
• Support Part 135 compliance audits, including reviews of Operations Specifications (OpSpecs), training programs, checklists, standard operating procedures (SOPs), instructor and check airman records, databases, and related documentation.
• Maintain and upload manuals and required documentation for approximately 80+ certificate holders.
• Support the onboarding of new Part 135 operators by collecting, organizing, and reviewing required documentation and manuals.
• Generate reservation and training reports and monitor training dashboards to identify upcoming requirements.
• Investigate documentation discrepancies and conflict reports and coordinate appropriate follow-up.
• Maintain tracking systems for instructor, check airman, and Training Center Evaluator (TCE) qualifications, training records, and certificate holder documentation.
• Assist with scheduled and ad hoc 24-month audits of Part 135 operators.
• Help maintain training program manuals and supporting records to ensure information remains current.
• Notify operators of instructor changes and assist training managers with required documentation for replacement personnel.
• Review documentation prepared by team members for accuracy and consistency.
• Use computerized recordkeeping systems to maintain records, compile information, and prepare compliance reports.
• Communicate with operators and internal employees regarding documentation and compliance-related questions.
• Participate in meetings regarding compliance matters, regulatory changes, and operational updates.
• Meet with training managers as needed to obtain and verify updated check airman information.
• Document and maintain processes and procedures in shared repositories.
• Cross-train on other regulatory compliance activities and identify opportunities to improve administrative processes.
• Participate in Learning Center Safety Management System (SMS) training and activities that support safety and regulatory compliance.
• Support special projects and departmental initiatives as assigned.

• High school diploma or equivalent.
• Ability to review and manage detailed documentation with a high degree of accuracy.
• Experience using computerized recordkeeping systems, databases, reporting tools, or similar business systems.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Strong written and verbal communication skills.
• Ability to work collaboratively with internal teams and external operators.
• Ability to learn and apply aviation operational requirements and FAA regulatory requirements.

• College degree.
• Previous experience in aviation, regulatory compliance, training administration, document control, quality, or a related environment.
• Experience supporting U.S. FAA Part 135 operations.
• Understanding of applicable FAA regulations and aviation compliance requirements.

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