Senior Executive Assistant to the Athletics Director, Kansas City Athletics, UMKC

UMKC's Kansas City Athletics

This position provides high-level administrative support to the Athletic Director (AD) and Vice Chancellor (AD) and Deputy AD/Senior Women's Administrator (SWA). Working directly with the Deputy AD/SWA, the Senior Executive Assistant manages complex scheduling, travel and logistics, and planning activities. In addition, the role will take on some business manager functions to assist in the overall workflow of the Athletic Department. The role serves as a trusted administrative partner who helps keep a highly visible, fast-moving athletics operation running smoothly.

• Serve as the primary point of contact for the Athletic Director's and Deputy AD/SWA's offices; manage day-to-day office operations and handle sensitive and confidential matters with discretion (approx. 20%).
• Manage a complex executive and facility calendar, including leadership meetings, donor meetings, campus engagements, and public appearances; coordinate in- and out-of-state travel, itineraries, and logistics; manage speaking engagements and athletic event attendance (home/away/conference/NCAA). IN addition, manage calendar and room settings for shared athletic conference room spaces (approx. 25%).
• Draft, review, route and sort correspondence on behalf of the AD and Deputy AD/SWA, including screening and prioritizing incoming requests, preparing briefing materials, sorting emails, coordinating follow-ups on time-sensitive issues, and maintaining a SharePoint (or similar) repository for office documents. (approx. 20%)
• Collaborate in, plan and execute high-visibility meetings and events such as department leadership meetings, donor/alumni events, and board or conference-related gatherings; coordinate on-site logistics, hospitality, and RSVP tracking with internal partners and external vendors (approx. 20%).
• Support administrative operations functions by submitting and tracking expenses and reimbursements, tracking and submitting contracts (approx. 15%).

• Executive-level organization and follow-through
• High attention to detail and accuracy
• Professional presence and customer service mindset
• Ability to anticipate needs and proactively solve problems
• Composure and adaptability in rapidly changing situations
• Collaborative partnership with internal and external stakeholders

A Bachelor's degree or equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

• Demonstrated experience providing high-level administrative support in a fast-paced, deadline-driven environment.
• Proven ability to manage complex calendars, coordinate travel, and handle competing priorities with accuracy and urgency.
• Excellent written and verbal communication skills, including drafting professional correspondence.
• Strong judgment and discretion in handling sensitive and confidential information.
• Proficiency with common office productivity tools (email/calendar, document creation, spreadsheets, and collaboration platforms such as SharePoint or similar).

• Experience supporting executive leadership in higher education, athletics, or another highly visible public-facing organization.
• Experience coordinating events involving donors, alumni, board members, conference offices, and/or external partners.
• Familiarity with travel and expense policies, and reimbursements.

The anticipated hiring range for this position has been established as $53,976 - $65,000 annually. Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: 10 Salary Plan # GGS
University Title: EXECUTIVE ASSISTANT, SR.
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application materials must include a cover letter and updated resume/cv

For best consideration submit application materials by October 1, 2026. Opening will accept applications until filled.

Employment visa sponsorship is not available for this position.

Kansas City offers the best of both worlds-a vibrant, urban community with Midwestern appeal. The city's rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City's biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

UMKC's campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children's Mercy Hospital.

UMKC is proud to be "Kansas City's university," and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.