Group Assistant

Join a globally recognized technology leader dedicated to empowering every person and every organization on the planet to achieve more. This is where Aquent Talent comes in as your partner, connecting you with incredible opportunities to contribute to cutting-edge innovations and drive operational excellence within a dynamic environment.

Are you ready to be the linchpin that keeps a dynamic group running smoothly? We are seeking a highly organized and proactive administrative professional to step into a pivotal role, providing essential support that directly enables multiple teams to achieve their goals. Your expertise will ensure seamless operations, allowing our innovators to focus on their core missions and make a significant impact on our products and services.

What You'll Do

• Provide comprehensive administrative and operational support to a dedicated group, ensuring daily tasks and long-term projects are executed flawlessly.
• Coordinate and manage meetings and events, from scheduling to logistics, ensuring all participants are well-prepared and engaged.
• Assist with financial and personnel operations, including purchasing and facility management, to maintain an efficient and well-resourced environment.
• Lead and contribute to key projects focused on workspace and space management, optimizing organizational resources and floor plans for maximum productivity.
• Support employee engagement initiatives, such as community giving campaigns, fostering a positive and collaborative team culture.
• Act as a key enforcer of team policies and procedures, ensuring compliance and operational consistency across the group.
• Undertake special projects as assigned, demonstrating adaptability and a proactive approach to evolving business needs.

What You'll Bring

• 2-4 years of administrative experience in a fast-paced, demanding environment.
• Prior experience supporting the client's workplace environment is strongly preferred and required.
• Demonstrated relevant workplace knowledge and skills.
• Highly effective communication skills, capable of interacting professionally with diverse individuals and teams.
• Strong project management skills, with the ability to manage multiple priorities and deadlines.
• Exceptional customer service orientation and a willingness to assist team members.
• Meticulous attention to detail and strong organizational skills are essential.
• Experience supporting remote and global teams.
• Proficiency with current versions of MSOffice, including Outlook, Excel, and PowerPoint, for email, scheduling, word processing, spreadsheets, and presentations.
• Ability to lift up to 30 lbs may be required.

Nice-to-Have Qualifications That Will Set You Apart

• Demonstrated experience supporting senior executives and their teams, including managing complex executive calendars.
• Proven ability to navigate and appropriately challenge requests to ensure compliance with company policies and organizational practices.
• Experience collaborating effectively with administrative teams supporting large organizations.
• A track record of independently managing projects with minimal oversight.
• Exceptional time management skills with a proven ability to meet deadlines consistently.
• Experience providing calendar coverage and support for other executive assistants during absences.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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