Event Coordinator II (School of Civil & Environmental Engineering)

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About the School of Civil & Environmental Engineering at the Georgia Institute of Technology
The School of Civil and Environmental Engineering at Georgia Tech currently has over 650 undergraduate students, nearly 320 graduate students, 55 tenure-track faculty members, and 4 Professors of the Practice. Women comprise 50% of the undergraduate population, and more than 29% of the undergraduate student population identifies as a member of under-represented minority groups. Thirteen faculty members are women, and eight faculty members identify as a member of under-represented minority groups. Twenty-six faculty members hold endowed chairs or professorships with 30% of them being women faculty. The School's Strategic Vision is available at www.ce.gatech.edu/strategic-vision. The 2026 U.S. News and World Report rankings place the Civil Engineering undergraduate program at #2 and the Environmental Engineering undergraduate program at #1 in the country. The corresponding graduate programs are ranked #3 and #4, respectively.

We are a vibrant and intellectually diverse School, with people who are using new technologies to expand the notion of what it means to be civil and environmental engineers in the 21st Century. We teach our students the engineering fundamentals needed to be successful at the interface of the built and the natural worlds. Our program focuses on learning how to think, how to solve problems, and how to impact society for the better. We provide rigorous learning environments, together with out-of-the-classroom and overseas experiences challenging our students to reach their highest potential.

The School of Civil and Environmental Engineering (www.cee.gatech.edu) at the Georgia Institute of Technology in Atlanta, Georgia, invites applications for an event coordinator. The Event Coordinator is responsible for planning and executing a diverse portfolio of academic, alumni, corporate, and special events that advance the mission and strategic goals of the department. This position manages all phases of event operations, including budgeting, logistics, vendor relations, sponsorship coordination, registration management, stakeholder communications, and on-site event execution. The successful candidate will demonstrate exceptional organizational skills, attention to detail, customer service, project management capabilities, and the ability to effectively manage multiple priorities in a fast-paced environment.

Job Duty 1 -
Confer with event sponsors to determine scope and overall objectives associated with an event.

Job Duty 2 -
Based on client needs and facility availability determine resources required and prepare event schedule.

Job Duty 3 -
Make necessary facility reservations.

Job Duty 4 -
Arrange for any catering requirements, facility set-up, parking, security, etc. May coordinate attendee travel arrangements.

Job Duty 5 -
Design and create promotional/publicizing materials (print, website, etc.).

Job Duty 6 -
Manage and track event budgets/costs, and maintain associated reports.

Job Duty 7 -
Conduct follow-up to determine adequacy of services provided in support of event.

Job Duty 8 -
May be responsible for identifying prospective customers and generating revenue.

Job Duty 9 -
Perform other duties as assigned

Educational Requirements
High school diploma, GED certificate, or Vocational School Diploma

Required Experience
Four to five years of job-related experience

Preferred Educational Qualifications
Technical Diploma, Associate's Degree or two years college course work

PREFERRED QUALIFICATIONS

1. Experience planning and executing large-scale events involving faculty, students, alumni, industry partners, donors, sponsors, and external guests.
2. Three or more years of progressively responsible experience coordinating meetings, conferences, special events, alumni relations programs, academic events, corporate engagement activities, or executive-level events.
3. Experience negotiating and managing vendor relationships, contracts, venue agreements, catering services, and event logistics.
4. Experience managing multiple events simultaneously while meeting deadlines and maintaining high attention to detail.
5. Strong written and verbal communication skills with the ability to interact professionally with senior leadership, faculty, advisory board members, sponsors, alumni, and external partners.
6. Experience working in a higher education, nonprofit, research, or professional association environment preferred.

SKILLS
This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Salary range: $65,000.00 - $70,000.00/yr.

Location: Atlanta, GA

Job grade: A7

This is not a supervisory position.
This position does have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will require to travel (up to 15%).
This position does not require security clearance.

The successful candidate for this position will be responsible for the following:

1. Plan, coordinate, and execute a comprehensive portfolio of departmental events, including lectures, retreats, alumni events, advisory board meetings, recruitment programs, award ceremonies, appreciation events, and social gatherings. This will include managing all event logistics, venue selection and reservation, catering coordination, audiovisual requirements, event decor, room setup, transportation arrangements, and guest accommodations.
2. Develop and maintain detailed project plans and event timelines to ensure successful execution of multiple concurrent events and programs.
3. Coordinate event registration processes, RSVP tracking, attendee communications, and survey administration utilizing systems such as Qualtrics and other event management tools.
4. Serve as the primary liaison with faculty, staff, students, alumni, advisory boards, corporate sponsors, vendors, speakers, and external partners to facilitate event planning and execution.

A successful candidate must be able to pass a background check, which will include a credit check. Please visit https://usg.policystat.com/policy/19298143/latest