UME Coordinator & Education Admin (hybrid)

About the Job

Job Duties:

Administration Associate 1-Medical Education Administration (8201ME)

The Department of Anesthesiology's education office is a fast-paced, collaborative hub serving medical students, residents, fellows, and the faculty who champion them. This dual-focused role serves as the Undergraduate Medical Education (UME) Coordinator, supporting anesthesiology medical students and faculty, and as an Education Administrator, providing essential administrative support to the broader anesthesiology education team.

The ideal candidate thrives in a dynamic work environment, is highly organized and resourceful, takes initiative, and leverages technology to streamline workflows while managing and prioritizing multiple projects at once. Using clear and warm communication, the candidate will interact with a variety of stakeholders on behalf of the department with the ultimate goal being to support our learners.

This is a hybrid position, with 3 days on site and 2 days available for remote work per week. This role requires event support outside of normal working hours approximately 1-2 times per month. This position reports to the Associate Education Manager in the Department of Anesthesiology and works closely with the education faculty and team. The Department retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

Major Responsibilities:

50% - Anesthesiology UME Coordinator:

• UME point of contact: serves as the welcoming, primary point of contact for the Department of Anesthesiology with regards to medical students, observers, and visiting learners.

• Course administration: partners with the Anesthesiology UME Director to run medical student electives. This includes updating curriculum materials, scheduling students, managing evaluations, and reporting grades.

• Student support: supports medical students rotating on anesthesiology electives. This includes coordinating clinical and academic schedules, communicating course expectations, approving elective requests, and monitoring the completion of onboarding steps.

• Event support: collaborates with the Anesthesiology UME Director and the Anesthesiology Interest Group to plan and host events designed to promote the field of anesthesiology to medical students.

• Research and travel support: onboards students to departmental research projects. Then coordinates awards, and subsequent travel reimbursements, for students whose research leads to conference presentations.

• Process innovation: leverages technology to implement, standardize, and improve efficient processes for UME projects.

50% - Education Administrator

• Core operations support: serves as a dependable, highly reliable member of the education team. As part of this work, provides consistent and collaborative office support.

• Event support: shares responsibility for staffing education events, including occasional hours outside of normal working hours (approximately 1-2 times per month).

• Financial administration: manages payments and purchase orders for the education team, ensuring adherence to University and Department financial policies.

• Program support: provides administrative support for the Department's Faculty Development Program.

• Department support: provides administrative support for observers and outside resident and fellow rotations.

• Special project support: assists the Associate Education Manager and education faculty with evolving education tasks and strategic projects, as needed.

Qualifications

Required Qualifications: (must be documented on all application materials)

• Education/experience: BA/BS degree, or a combination of related education and work experience totaling four years.

• Technical proficiency: demonstrated ability to use Google Workspace (Drive, Gmail, and Calendar) for organizational and collaborative work.

• Problem-solving and initiative: proven ability to take initiative, utilize resources, and problem-solve independently.

• Workflow management: excellent multitasking and prioritization skills with a track record of meeting strict deadlines and ensuring accurate and timely task completion.

• Communication and collaboration: strong interpersonal skills, with the ability to communicate professionally, both written and verbal, within a fast-paced, growth-orientated environment.

• Flexibility: ability to work occasional hours outside of the standard work day for event support, with advance notice.

Preferred Qualifications:

• A genuine desire to support learners at various educational levels.

• Prior experience working within a healthcare or educational setting.

• A technology-forward mindset with enthusiasm for leveraging technology to improve processes.

• Direct training in or knowledge of University of Minnesota systems, policies, and procedures.

Pay Range: $28.95 - $34.07/hr; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.