Payroll/Labor Compliance Coordinator

The Pacific Companies
United States, Idaho, Meridian
Jun 27, 2026
Named as a national "Top 10" Affordable Housing Developer by Affordable Housing Finance Magazine, The Pacific Companies is working to fulfill the need for quality housing in the West without compromising efficiency or sustainability. With comprehensive expertise in development and construction, we are constantly seeking new opportunities to magnify our efforts by building an effective team. We are searching for trustworthy and committed individuals who are prepared to uplift others, execute goals, and support our mission through their efforts. Position Summary The Payroll/Labor Compliance Coordinator is responsible for ensuring adherence to prevailing wage, certified payroll, and project-specific labor compliance requirements across multiple active construction projects. This position serves as a key check point for compliance with direct responsibility for payroll processing, certified payroll reporting, and enforcement of corrective actions to maintain audit-ready compliance files. Essential Duties and Responsibilities Project Compliance Oversight Conduct comprehensive compliance reviews for assigned projects, including initial, ongoing, and final project audits. Analyze and verify subcontractor submissions for compliance with prevailing wage laws, certified payroll requirements, and contractual obligations. Identify compliance deficiencies, document findings, and initiate corrective action through formal follow-up. Perform recurring follow-up reviews on previously audited projects every 3-4 weeks until full compliance is achieved. Monitor flagged compliance issues and escalate high-risk items based on regulatory exposure and project impact. Ensure all projects are fully compliant prior to final payroll approval and project closeout. Payroll Processing & Certified Payroll Reporting Process weekly payroll for laborers in coordination with internal superintendents and project staff, including the collection, verification, and reconciliation of reported labor hours. Prepare, review, and submit all required Certified Payroll Reports for the organization, in accordance with governing agency requirements. Maintain complete supporting payroll documentation suitable for agency review or audit. Track labor hours and maintain accurate records for CAC reporting. Communication & Enforcement Manage compliance-related correspondence, including deficiency notices, corrective action requests, and follow-up communications. Issue and monitor follow-up requests to subcontractors and internal teams to enforce submission deadlines and corrective actions. Respond to ongoing compliance and payroll issues requiring immediate attention and resolution. Maintain clear, professional, and authoritative written communication with subcontractors, superintendents, and internal team. Documentation & Record Management Maintain organized, complete, and audit-ready compliance and payroll files for all assigned projects. Ensure all documentation is accurately logged, retained, and readily accessible for internal review or external audits. Reporting & Coordination Provide regular compliance and payroll status updates during team meetings. Recommend project review and payroll prioritization based on compliance risk, reporting deadlines, and regulatory exposure. Coordinate with project management, and compliance leadership to ensure alignment and issue resolution. Qualifications Proven ability to process payroll Working knowledge of federal and state wage regulations. Exceptional attention to detail and documentation accuracy. Ability to manage multiple projects with strict regulatory deadlines. Strong written communication skills with the ability to issue clear, enforceable compliance directives. Proficiency in payroll systems, compliance tracking platforms, and document management tools. Demonstrated experience in construction payroll, prevailing wage compliance, certified payroll, labor compliance, or payroll administration, preferred, but not required The Pacific Companies' team has extensive experience in the industry, with over 300 projects undertaken in our over 25 years of business. Between planning, design, finance, construction, and management, our fully integrated structure supports opportunities for growth, collaboration, and expertise for every contributing individual. Join us and apply your personal strengths to help make quality housing more accessible to those who need it most.