Technical Publications Administrator, SEIU (Internal) Pool Posting

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Pay Rate
SEIU Professional Pay Grade 10
$47.06/hour (Step 1) - $61.52/hour (Step 5)
External candidates to start at initial rate of pay ($47.06/hour, Step 1)

Reports To
Administrative Support Officer or a designated supervisory classification in the Documentation Division of the Resiliency and Innovation Department in the Office of Infrastructure Delivery (OID)

Current Assignment
Job #202600063 is only for Internal applicants.
External applicants must apply to job #202600132.
This job announcement will be used to establish a pool of eligible candidates for vacancies that may occur within the next twelve (12) months.

BART is seeking a detail-oriented Technical Publications Administrator to support the development, quality, and consistency of technical documentation across the District. This role sits at the intersection of contracts, engineering, and publishing, ensuring materials are accurate, compliant, and delivered on time.

This position plays a key role in maintaining the integrity of BART's technical publications. While non-supervisory, it carries responsibility for guiding work, enforcing standards, and ensuring all deliverables meet District requirements. The role operates with a high level of independence and is well-suited for someone who takes ownership and values precision.

Key responsibilities:

• Review new and extended contracts to ensure clarity, accuracy, and alignment with technical requirements
• Interpret contract specifications and provide guidance to internal teams and external contractors
• Draft and revise contract language, including engineering specifications and publication requirements
• Develop and maintain standards for both print and digital technical publications
• Coordinate and monitor publishing projects from initiation through final delivery
• Review manuals and technical documents for compliance with District standards
• Establish and enforce guidelines for formatting, layout, graphics, and electronic deliverables
• Provide direction to writers, editors, contractors, and consultants to ensure consistency and quality

The most qualified candidates for this position will have highly developed competencies in the following area, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Strong technical writing and editing skills
• Contract interpretation
• Strong attention to detail
• Excellent communication skills
• Independent judgment
• Stakeholder coordination and alignment

All EXTERNAL and current non-SEIU applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to their application or bid form to provide supplemental information; however, the resume does not substitute for completing the application or bid form in its entirety. Only information included on the application or bid form and resume at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application and bid form materials must be submitted by the closing date and time listed on the job announcement. Applications and bid forms received after the closing deadline will not be considered.

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview. External applicants will not be considered until all employees who have applied have been considered first.

All applications and bid forms will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States. Pre-employment processing will also include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Develops and revises District standards and specifications for engineering technical publications; develops and coordinates the implementation of goals, objectives, policies and procedures in the assigned project areas from design through completion, including staffing needs and project costs.
   
   
2. Provides editing and archiving support to engineering divisions for complex BART Engineering Change Order (BECO) requests regarding operations and maintenance manuals using Microsoft Office Suite programs and document management systems such as Fusion.
   
   
3. Establishes styles and guidelines for text, graphics, layouts, and electronic formats; provides working direction and technical guidance to writers, editors, contractors, and consultants.
   
   
4. Attends design and review meetings; serves on review teams and special task forces.
   
   
5. Provides direction to project managers, consultants, contractors and other staff regarding technical contract requirements; works with contractors and the project team to ensure contract specifications and timelines are met.
   
   
6. Creates a variety of internal and external publications; assists with writing for articles, reports, slide presentations, programs, and flyers; provides direction to printers, graphic artists, production staff, writers, and other internal departments as agreed; establishes schedules, determines budgets, and obtains cost estimates; coordinates all services required to produce such publications.
   
   
7. Works on special projects; controls and distributes publications; responds to requests for manuals and other publications.

Education:
A Bachelor's degree in English, journalism, communications or a related field from an accredited college or university.

Experience:
Three (3) years of (full-time equivalent) verifiable experience in planning, coordinating, and reviewing technical publications projects.

Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge of:

• Techniques for planning, coordinating, managing, and reviewing projects.
• Principles and practices of technical writing, editing, and publishing.
• Procedures, standards and guidelines for acceptance and control of technical documents.
• Contract language and format.
• Current styles, standards, and specifications used in technical communications.
• Technical engineering terminology and schematic symbols.
• Current desktop publishing, graphics, and presentation software and programs.
  
  

• Ability to demonstrate a client-service focus.
• Reviewing and analyzing documentation for adherence to standards, codes, and guidelines.
• Ability to build and maintain relationships with internal and external clients.
• Public speaking; may occasionally need to present to groups and project teams.
• Ability to be detail-oriented for accuracy with impeccable attention to spelling and grammar.
• Effectively managing expectations and multiple deadlines.
• Designing, developing and producing technical documentation.
• Performing project management and coordination.
• Coordinating the work of consultant and contract staff and administering contracts.
• Planning, coordinating, and reviewing the work of others.
• Performing technical and non-technical writing, editing, graphics, layout, and design skills, and a variety of electronic media.
• Using document management systems such as Fusion.
• Using project collaboration and organizational tools.
• Writing and/or reviewing contract language.
• Using publishing tools for paper and online documentation.
• Communicating clearly and concisely, both orally and in writing.
• Interfacing with all levels of staff and management, vendors, and contractors.
• Establishing standards, styles, and specifications.

Equal Employment OpportunityGroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.