Manager, Executive Assistant - Bracco Medical Technologies

Why Join Bracco Medical Technologies?

We care as much about our employees as we do our patients. Our culture fosters a work environment where employees can thrive, be passionate and have fun along the way.Each member of the Bracco Medical Technologies team has the power to make a difference......every day!

The Manager, Executive Assistant is responsible for providing high-level administrative support to the CEO and Executive Committee while also managing administrative staff. This role requires strong organizational, communication, and leadership skills to ensure smooth business operations and professional engagement with internal and external stakeholders.

Primary Duties & Responsibilities:

Administrative (80%)

• Provide professional executive administrative support to the CEO.

• Manage and maintain complex and dynamic executive calendars, providing guidance on time prioritization across multiple time zones and countries.

• Schedule and organize complex domestic and international meetings; arrange domestic and international travel logistics including flights, hotels, ground transportation, meals, and meetings.

• Create and prepare reports and presentations as requested, ensuring timely and accurate completion.

• Facilitate executive communications, including drafting, editing, and distributing internal and external correspondence.

• Partner with CEO and Talent Acquisition to manage executive candidate interviews and facilitate smooth onboarding for new Executive Committee members.

• Provide administrative support to the Executive Committee including scheduling and facilitating monthly, quarterly, and annual executive meetings and events, maintaining team SharePoint sites and data repositories, and coordinating team schedules for company-wide events and activities.

• Manage the procure-to-pay process for the finance and executive teams, including the creation of purchase orders and timely processing and approval of vendor invoices.

• Lead and oversee special projects and initiatives aimed at improving organizational efficiency.

• Ensure confidential handling, maintenance, storage, and security of all documents, files, and data.

Supervisory (20%)

• Lead administrative staff, ensuring effective execution of responsibilities including administrative support of Executive Committee members, reception appearance and flow, and interview scheduling.

• Foster administrative staff growth and development through:

  • consistent coaching and guidance in one-on-one sessions

  • offering of skill development opportunities

  • proactive performance management

  • use of recognition and motivational techniques to enhance engagement and performance

• Oversee and/or conduct training for new and existing administrative staff

• Identify resource needs, including staffing and equipment, and communicate recommendations for improvements or growth to leadership.

Qualifications (Knowledge, Skills & Abilities):

Minimum

• Associate's degree in business administration or related field

• 5+ years' experience as an Executive Assistant, Office Manager, or similar administrative leadership role, including complex calendar management and travel arrangements across multiple time zones

• 4+ years' experience managing or providing work direction to others

• Strong organizational and time management skills with the ability to manage multiple priorities, utilizing critical thinking skills

• Exceptional interpersonal and communication skills, always maintaining confidentiality and professionalism

• Expert knowledge of office administrative procedures and operational use of standard office equipment

• High proficiency in Microsoft Office Suite and other business management software

• Strong problem-solving abilities and attention to detail

• Ability to lead and develop a team, fostering a collaborative and efficient work environment

• Experience in financial processing and document management

• Ability to adapt to changing priorities in a fast-paced business environment

• Continually demonstrate poise, tact, and diplomacy

Preferred:

• Bachelor's degree in business administration or a related field

• Experience operating within a complex, multinational organization

Compensation & Total Rewards:

Estimated Starting Salary Range: $120,000 - $130,000

*Estimated Starting Salary Range is reflective of the range Bracco Medical Technologies reasonably expects to pay for the position. The range provided is based on salary and market data specific to the position.

Total Rewards:

• Paid Time Off, Company Holidays & Paid Family Leave- We provide PTO and Company Holidays to help you recharge, relax and do what's important to you, when it's important to you. Our 100% paid family leave options for parents, grandparents and eligible family members provide support for growing families as well.

• Achieve- Beyond competitive compensation, we offer options to help you plan for a financially secure future, including an annual incentive plan and 401k savings plan contributions.

• Live well- We offer comprehensive benefit options to help protect you along the way, including medical, dental, vision, and life insurance, employer HSA contributions, employee assistance program, short-term disability, etc.

• Evolve- Through structured on-the-job learning, workshops, seminars, and our tuition reimbursement program, you'll find many opportunities to grow, personally and professionally.

• Choose- You won't find "stuffy" here-whether your position requires a hybrid or in-the-office working arrangement. That means business casual for your attire and flexibility in your schedule, wherever possible.

Bracco Medical Technologies is an Affirmative Action/Equal Opportunity Employer. Bracco Medical Technologies desires priority referrals of protected veterans for all openings.