Office Specialist

Housing & Residential Life (Housing), a self-funded auxiliary housed within Campus Life at the University of Arizona, operates 23 dorms and 1 graduate apartment complex that house over 7,800 students annually on the University of Arizona Main Campus. More than 80% of on-campus residents are first-year students. Our dorms range in style from historic to modern and range in size from 60 to 1000 residents. While the University does not require students to live on campus, more than 70% of all incoming first-year students choose to live in UA housing to help their transition to university life.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Collection/archiving and updating of all data in TMA on-line maintenance ticket system, TMA equipment PM system and the preparation of TMA reports and monthly facilities customer service survey and automated report generating requirements.
• Provide assistance with on-line and in person training in HMS practices and procedures, maintenance on-line work requests, related data entry.
• Acts as office first point of contact on main line shop phone and in person for inquiries made from Housing & Residential Life and University staff requesting HMS assistance, HMS purchasing activity notifications; follow up on various communications as directed per Office Supervisor.
• Provides computer support assistance for HMS staff as directed per Office Supervisor, including correspondence, file maintenance and assist with front office operations.
• Creates various work order requests and related reports; assist in completion of office process (scanning, logging and filing) of HMS purchasing documents.

Knowledge, Skills & Abilities

• Proficiency in database and office software applications, including Microsoft Office 365 (Outlook, Teams, Word, and Excel).
• Demonstrated ability to perform effectively in high-volume maintenance, construction, and customer service environments.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or equivalent is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

• Three years of increasingly responsible office/clerical experience which includes one year in a directly related function.
• Valid driver's license and ability to drive according to
  the University Fleet Safety Policy.