Client Accounting Administrator

GENERAL PURPOSE

We are seeking a Client Accounting Administrator to administer the preparation of billing statements for the firm's top-tier clients. Serve as a liaison between parties ensuring billing issues are resolved in an accurate and timely manner. Maintain positive contact with clients and observe confidentiality of client matter issues. Collect outstanding accounts and prepare financial reports as necessary. Prepare statistical and financial data reporting as necessary. Attend client meetings as necessary.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

CLIENT ACCOUNTING FUNCTIONS:
Administer the preparation of billing statements for selected clients, reviewing and correcting errors in time entries and disbursement charges, trace incorrect charges or credits and delete or transfer to the proper matters to effect correct billing.

• Review and edit draft billing language, research discrepancies, verify calculations, disbursements and final statements in preparation for final review.
• Review outside counsel and expert consultant bills submitted monthly for inclusion in firm billings to the client.
• Enforce all billing guidelines outlined by firm and clients' OCGs, ensuring continued compliance at all times. Electronically submit invoices and work with client and legal team to resolve any issues or rejections.
• Administer the collection process with clients; maintain accurate records of checks, invoices, and history for all billings, send monthly letter of outstanding invoices, and monitor payment status.

REPORTING/ANALYSIS FUNCTIONS:

Responsible for the preparation and analysis of a variety of statistical data, charts, graphs, and various reports for firm management and various committees. Use software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports; develop financial reports for forecasting, trending, and results analysis.

ADMINISTRATIVE FUNCTIONS:

• Assume responsibilities for special projects as directed by client and matter service attorneys. Attend client meetings as necessary.
• Review all new client/matter reports for accuracy and forward for processing.
• Annually participate in determining billing rates, along with firm Pricing department; provide timekeeper information to the client.
• Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm's attendance expectations.

SPECIFIC SKILLS REQUIRED

• Good knowledge of timekeeping, accounts payable and receivable bookkeeping, and collection procedures.
• Good knowledge of the legal environment and billing procedures.
• Good knowledge of insurance work.
• Superb attention to detail.
• Ability to express self effectively, both orally and in writing.
• Strong command of the English language, including excellent spelling, grammar, punctuation, form, and style.
• Ability to operate a computer and perform word processing techniques.
• Ability to accurately type 75 WPM.
• Demonstrated research and analytical skills for problem-solving work, and the ability to recommend solutions to complex problems.
• Good knowledge of Excel and Adobe forms software.
• Experience with 3E a plus.
• Familiarity with various e-billing platforms (e.g., Legal Tracker, TyMetrix 360, etc.).
• Excellent organizational skills for prioritizing workload.

EDUCATION AND EXPERIENCE

Requires a BA degree and a minimum of 5+ years of relevant administrative and general billing experience or equivalent. Experience in legal billing recommended.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following location(s).The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range.Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Illinois compensation range: $86,040.00 to $129,590.00 annually

Colorado compensation range: $81,530.00 to $122,790.00 annually

Washington state compensation range: $86,000.00 to $129,530.00 annually