Staff Accountant - Accounts Payable

About Us

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Overview

Essential Duties and Responsibilities

• Set up new vendor accounts in accordance with established policy
• Maintain all vendor files in easily accessible and consistent manner.

• Handle all vendor inquiries and reconcile vendor statements.

• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate, and all invoices are being returned on a timely basis.
• Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
• Verify that all invoices have been properly reviewed by the properties management, coded and approved for payment according to HEI standard operating procedures.

• Process invoices into the accounts payable system timely and accurately.

• Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

• Process checks on a weekly basis.

• Balance accounts payable to the general ledger on a daily basis.

• Reconcile outstanding checks with AP aging report, monthly.

• Maintain critical vendor lists for each property to ensure timely payments.

• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Director of Finance.

• Administration of W-9s and 1099s.

• Participate in Monthly closing including the preparation of the month end AP reports.

• Promotes internal controls and stay up-to date with accounting concepts, practices and procedures.

• Resolves and provides answers for all accounts payable related inquires.

• General Cashier Duties:
• Counting, verification, and deposit preparation of daily cash drops.
• Balance house bank at the end of the shift. Retrieves and returns bank from vault to workstation and return, to ensure accountability.
• Communication of cash over/shorts to management staff and ensuring resolution occurs within established timeframes.
• Maintain sufficient change in house bank and provide change to staff, as needed.
• Count associate house banks according to HEI standard operating procedures.
• General Responsibilities:

• Support and promote continuous improvement in processes and procedures.

• Maintains professional level of service to both internal and external customers.

• Assists with special projects and tasks as assigned.

• Comply with attendance rules and be available to work on a regular basis.

Perform any other job related duties as assigned

Compensation

Benefits

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.