ADMINISTRATIVE ASSISTANT 1 - 04152026-76817

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, TENNESSEE STATE PARKS DIVISION, MEIGS COUNTY

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/environment/job-announcements-/preferred-service/01008329_tsp_aa_1_cttsp_tdec-job-opp_ps_ua.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Overview

Under general supervision, is responsible for professional staff work of routine difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail. This class differs from that of Admin Assistant 2 in that an incumbent of the latter performs work of greater scope and difficulty. Classes in the Admin Assistant sub-series differ from those in the Admin Services Assistant sub-series in that incumbents of the latter perform duties in direct support of line operations rather than duties which emphasize relieving an executive of administrative detail.

Responsibilities

1. Serve as primary visitor services contact: answer incoming calls, handle retail sales, and provide accurate cultural information to park guests.
2. Initiate personnel transactions, audit time entry and payroll hours for park employees.
3. Assist with coordination of interpretive programs: history demonstrations, school/group visits, and public events.
4. Work directly with Park Manager to liaise with tribal representatives, cultural advisors, historians, and community partners to ensure respectful, accurate interpretation.
5. Inventory and assist with management of park gift shops and retail operations. Procure and process invoices.
6. Understand and disseminate park related and state employee policy and procedure.
7. Develop knowledge of the park and surrounding areas and share these features with guests and vendors who come to the park.

Competencies (KSA's)

1. Interpersonal Savvy
2. Plans and Aligns
3. Business Insight
4. Customer Focus
5. Communicates Effectively

Knowledge:

1. Clerical
2. Communications and Media
3. Customer Service and Personal Service

1. Active Learning and Listening
2. Mathematics
3. Monitoring
4. Reading Comprehension
5. Time Management

1. Written Comprehension
2. Auditory Attention
3. Speech Clarity
4. Speech Recognition

Tools & Equipment

1. Personal Computer
2. Telephone
3. Retail Sales Equipment
4. Calculator
5. Fax Machine/Printer/Scanner/Copy Machine

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.