Marketing & Operations Coordinator (Luxury Beauty)

Candidates must be located within a commutable distance at the time of submission. Applicants who are not local will not be eligible for consideration.

About the Role

We are partnering with a global beauty brand to hire a Marketing & Operations Coordinator to support a luxury beauty division. This role sits at the intersection of marketing, operations, and execution, playing a critical role in ensuring product launches, campaigns, and day-to-day team functions run seamlessly.

This is a highly collaborative, detail-oriented role ideal for someone who enjoys working behind the scenes, managing multiple moving pieces, and building structure within fast-paced environments.

What You'll Do

• Own and maintain the team budget tracker, ensuring accuracy and alignment across initiatives
• Process purchase orders (POs), invoices, and payments while managing communication with internal teams and external vendors
• Support onboarding of new vendors as needed

• Create and manage product orders for campaigns, mailers, and events
• Oversee shipment coordination and communicate timelines to internal and external stakeholders
• Manage inventory for team product closet, ensuring organization and readiness for ongoing initiatives

• Create, organize, and maintain internal documentation across team storage systems
• Track project timelines within team dashboards, ensuring all stakeholders are aligned on key milestones and deliverables
• Manage updates across internal reporting systems and ensure accurate communication across teams

• Develop vendor briefs to support luxury product launch campaigns
• Identify and vet influencer talent for product mailers and seeding initiatives
• Support reporting, recaps, and occasional strategy presentations for internal stakeholders

What You Bring

• 0-3 years of experience in marketing, operations, coordination, or administrative support
• Internship or early experience within beauty, fashion, or consumer brands is a plus

• Highly organized with strong attention to detail and ability to manage multiple priorities
• Comfortable working in systems (POs, order forms, tracking tools) with a desire to learn and grow
• Strong communication skills with the ability to collaborate across teams and stakeholders
• Proactive, self-starter mindset with the ability to work independently
• Adaptable and able to shift priorities in a fast-paced environment
• Interest in luxury beauty and brand storytelling

Why This Role

• Opportunity to gain hands-on experience supporting luxury beauty product launches and campaigns
• Exposure to cross-functional teams and high-level stakeholders
• Strong foundation for growth in marketing, operations, or brand roles
• Ideal entry point for someone looking to build a long-term career in beauty

Ideal Candidate

You are someone who:

• Is detail-oriented and thrives in structured, systems-driven environments
• Enjoys organizing, streamlining, and improving processes
• Is excited to learn the "behind-the-scenes" of how campaigns come to life
• Brings a collaborative mindset and is open to feedback
• Has a strong interest in luxury beauty and brand environments

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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