Project Assistant - Material Ordering/Tracking (Switch)

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

SUMMARY:

The Project Assistant is responsible for general office and field tasks and providing supportive assistance to the office and project managers. The Project Assistant is responsible for assisting all team members, including but not limited to Project Managers, Project Engineers, and Superintendents.

ESSENTIAL FUNCTIONS:

• Able to commute to USA Parkway
• Working knowledge of electrical materials and construction processes.
• KOJO Material Tracking Software Experience Preferred
• Placing Material Orders
• Understanding of Lead times and inventory coordination
• Ability to identify & resolve material shortages or delivery issues quickly.
• Proactive in preventing delivery delays that impact field operations
• CBOM Releases and Tracking
• Rental Equipment ordering and Tracking. Maintaining Rental Log.
• Rental Equipment Service/Repair Coordination w/ Vendors
• Rental Equipment Invoicing.
• Communicating with Vendors, Purchasing Team in LV, and Project Team.
• Coordinating with field team for deliveries and tracking.
• Problem solving
• Strong attention to detail
• Strong communication skills with vendors, field teams, and other departments
• Team Player
• Self-Starter, Self Motivated - able to work independently with minimal supervision.
• Must be able to work under pressure, meets deadlines.
• Needs to be able to multi-task and prioritize multiple tasks in a fast-paced work environment.

COMPETENCIES:

* Ability to effectively problem solve and assist with process improvement.

* Ability to keep information confidential.

* Ability to work independently and in a team-oriented environment.

* Ability to communicate clearly and concisely in verbal and written communication, and the judgement to know when to use which method.

* Ability to interface with all professional levels in a complex environment while driving results.

* Ability to exhibit leadership qualities.

* Ability to work in a fast-paced, high-volume work environment.

* Ability to effectively communicate with employees at all levels of the organization.

REQUIRED EDUCATION & EXPERIENCE:

* Commercial construction industry experience preferred

* Commercial electrical experience strongly preferred

* Proficient with Microsoft Office Suite (Excel, Word, PowerPoint)

* High school diploma or equivalent (Required)

* Detail oriented, focused, ability to multi-task and motivated.

Helix Electric is an Equal Opportunity/Affirmative Action Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran. Diverse employees/candidates are encouraged to respond. Helix Electric is committed to developing and maintaining a workplace which reflects the diversity of the communities we serve. EOE Minorities/Females/Protected Veterans/Disabled/VEVRAA Federal Contractor.