Office and Administrative Officer- Katalis Phase 2

Office and Administrative Officer- Katalis Phase 2

Program Overview

Palladium is in the business of making the world a better place, and we believe that collaborative models and systemic approaches are the way to achieve progress and success. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 2,500 employees operating in 90-plus countries, we help improve economies, societies, and, most importantly, people's lives.Palladium is part of the GISI Consulting Group, a company that unites some of the world's top project management and engineering consulting firms to innovate and accelerate solutions on a global scale.

KATALIS Phase II (2026-2031) is a partnership between the governments of Australia and Indonesia, funded by the Department of Foreign Affairs and Trade (DFAT), and implemented in collaboration with the Government of Indonesia. The program strengthens bilateral economic engagement under the Indonesia-Australia Comprehensive Economic Partnership Agreement (IACEPA) through two mutually reinforcing pillars:
Pillar 1: IACEPA institutional architecture & policy reform (secretariat and implementation support).
Pillar 2: Skills, Businesses & Inclusive Growth, including the KATALIS Phase II Business Partnership Fund (KBPF) to test, scale, and commercialize inclusive, climatesmart business models with Indonesian SMEs and Australian partners.

Purpose of the Position
The Office and Administrative Officer provides essential operational and logistical support to ensure the smooth daily functioning of the KATALIS Phase II office. Reporting to the Contract and Procurement Manager, this role focuses on the practical execution of travel arrangements, event logistics, asset tracking of the program.

Primary Responsibilities
Under the direction of the Contract and Procurement Manager, the Office and Administrative Officer will:
- Logistics & Travel Coordination: Arrange all program-related logistics, including international and domestic travel, hotel accommodations, and ground transportation for staff and consultants.
- Event Support: Provide hands-on administrative support for the preparation and execution of internal meetings, workshops, and high-level program events.
- Asset & Inventory Management: Maintain the project asset register by conducting regular physical inventory checks and ensuring all program equipment is properly tagged and secured.
- Office Administration: Support daily office operations, including managing office supplies, coordinating with building management for maintenance, and supervising office support staff (e.g., drivers or cleaners).
- Procurement Support: Assist the Procurement team by gathering quotes for routine administrative goods and services and maintaining an updated database of qualified vendors
- Financial Support: Serves as Petty Cash custodian
- Compliance & Safeguards: Ensure all logistical arrangements comply with DFAT's Value for Money (VfM) principles and program-specific operations manuals.

Other Duties
- Carry out other responsibilities as reasonably requested by the Operation Lead and consistent with the role's qualifications.
- Comply with, and advocate for, DFAT's policies in all aspects of implementation, including gender, disability, fraud and anti-corruption, PSEAH, child protection and environmental and social safeguards

• A university degree in a relevant field, or a demonstrated equivalent through a combination of relevant work experience and academic study.
• At least 5 years of relevant experience in administration and procurement, preferably within a donor-funded development program.
• Strong understanding of procurement processes and a track record in managing office logistics and working formalities (KITAS/Visas).
• Familiarity with the Government of Indonesia's Standar Biaya Masukan (SBM) framework for payments and allowances.
• High level of proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Proven ability to work flexibly under pressure and operate diplomatically in a multi-cultural environment.
• Excellent written and verbal communication skills in English and Bahasa Indonesia
• Demonstrate commitment to equity, diversity and inclusion, particularly in a multi-cultural environment.

The Office and Administrative Officer must comply with DFAT's PSEAH Policy, Child Protection Policy, Fraud Control
Framework, and Palladium's Code of Conduct.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Women are encouraged to apply.

KATALIS PHASE II has zero tolerance for child abuse and exploitation. All successful candidates will be required to adhere to our Child Protection Policy and will be subject to background checks as a condition of employment.

Application closes on 26 April 2026 at 23:59 Jakarta Time