Assistant Facilities Manager

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pay: $36.05 - $42.78 / hr

Location: San Jose, CA | TikTok office

Assistant Facility Manager - JLL

What this job involves:

JLL is seeking a detail-oriented and proactive Assistant Facilities Manager to support facility operations at our client site in San Jose, California. This role will work closely with the Facilities Manager to ensure the smooth operation, maintenance, and safety of assigned facilities while delivering exceptional service to building occupants.

What your day-to-day will look like:

• Facility Operations Support The Assistant Facilities Manager will assist in the daily operations and maintenance of building systems including HVAC, electrical, plumbing, life safety systems, and general building infrastructure. You will help coordinate preventive maintenance programs and respond to facility-related issues promptly to minimize disruption to building occupants.
• Vendor and Contractor Management You will support the management of vendor relationships, assist in obtaining competitive bids for services, and help oversee contractor work to ensure quality standards and safety compliance. This includes coordinating with vendors for routine maintenance, repairs, and special projects while maintaining accurate documentation of all vendor activities.
• Work Order Management The role involves managing the work order system, prioritizing requests, assigning tasks to appropriate personnel or vendors, and ensuring timely completion. You will track work order metrics and communicate status updates to stakeholders as needed.
• Building Inspections and Compliance Conduct regular building inspections to identify maintenance needs, safety hazards, and compliance issues. Assist in maintaining compliance with all local, state, and federal regulations including building codes, fire safety standards, ADA requirements, and environmental regulations.
• Space Planning and Move Coordination Support space planning initiatives and coordinate office moves, furniture installations, and workspace reconfigurations. This includes working with internal teams and external vendors to execute changes efficiently while minimizing business disruption.
• Budget and Cost Management Assist in monitoring facility budgets, tracking expenses, processing invoices, and identifying cost-saving opportunities without compromising service quality or safety standards.
• Emergency Response Serve as a point of contact for facility emergencies, coordinate appropriate response actions, and maintain emergency preparedness plans. Participate in after-hours on-call rotation as needed.
• Client and Occupant Relations Maintain positive relationships with building occupants by providing responsive customer service, addressing concerns professionally, and communicating proactively about facility activities that may impact their workspace.
• Documentation and Reporting Maintain accurate records of maintenance activities, equipment inventories, warranties, and building documentation. Prepare regular reports on facility performance, project status, and key metrics for management review.
• Other Duties Perform other reasonable requests from management as assigned to support overall facility operations and organizational objectives.

Required Qualifications:

• 2-4 years of experience in facilities management, building operations, or related field

• Strong understanding of building systems including HVAC, electrical, plumbing, and life safety systems

• Strong organizational and project management skills with ability to prioritize multiple tasks and adapt to changing demands

• Excellent written and verbal communication skills with professional, customer service-oriented demeanor

• Proficiency in Microsoft Office Suite and ability to read blueprints, technical manuals, and building documentation

• Problem-solving abilities with sound judgment, attention to detail, and strong follow-through

• Valid California driver's license with reliable transportation; able to work independently or collaboratively

Preferred Qualifications:

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field, or equivalent combination of education and experience

• Experience with computerized maintenance management systems (CMMS)

• Familiarity with LEED, sustainability programs, or green building operations

• Knowledge of OSHA safety standards and building codes

• Professional certifications such as FMA, CFM, or similar credentials

• Experience working in corporate office environments or technology campuses

Physical Requirements

This position requires the ability to walk extensive distances throughout facilities, climb stairs and ladders, lift up to 50 pounds occasionally, and work in various environmental conditions including mechanical rooms, rooftops, and outdoor areas. Occasional evening or weekend work may be required for emergencies or special projects.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.