Administrative and Financial Analyst (Shared BUCO/MKT)

Administrative and Financial Analyst - (Shared BUCO/MKT)

USC Marshall School of Business
Marketing and BUCO Department

The Administrative and Financial Analyst is responsible for managing the department's reimbursements, purchase orders, and check requests, managing the front office, assisting faculty, students, and guests, and supervising student staff. The position also coordinates student hiring and payroll paperwork for the department.

Responsibilities and Duties

• Oversees and tracks budget; reconciles accounts; prepares monthly financial reports, processes purchase orders, reimbursements, check requests, and deposits; performs other financial-related functions for the department

• Point of contact for department financial accounts, budget planning, forecasting, vendors and purchasing.

• Performs administrative duties associated with executing and ensuring completion of special projects and data collection for the department

• Coordinates purchasing activities and interfaces with vendors

• Processes paperwork for all student hires and student payroll on behalf of the department and its faculty

• Serves as an internal resource for contracts and grants inquiries

• Plans logistics for faculty/recruiting seminars/events

Preferred Qualifications

• 2 years' experience and familiarity working with budgets and financial documents

• Demonstrated ability to anticipate and plan for potential expenses that may impact the department budget

• Intermediate knowledge of Microsoft Office applications, especially MS Word, MS Excel, and MS Outlook

• Ability to follow through with assigned tasks within established timeframes and with minimal supervision; exceptional focus on attention to detail and accuracy

• Exceptional written and verbal communication skills

Desired Skills and Experience

• Strong organizational, written/oral communication, and relationship-building skills.

• Prior experience in budget management.

• Prior experience in seminar/event planning and execution.

• Natural inquisitiveness and persistence, the ability to draw on various data sources to investigate issues and identify solutions.

• Experience with database, CRM systems and data collection/analytics a plus.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Anticipated Hiring Range:

The salary range for this position is $37.88 - $45.56. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Why join the USC Marshall School of Business?

The USC Marshall School of Business is ideally positioned to address the challenges of a rapidly changing business environment and is ranked as one of the country's top schools for accounting, finance, marketing, consulting, entrepreneurship and international business studies.

USC Marshall builds on unique opportunities that stem from its Los Angeles location on the Pacific Rim, its interdisciplinary and impactful research, the momentum generated by the University of Southern California, and the unparalleled engagement of the Trojan Alumni Family. With ready access to industries defining the new business frontier, including biotechnology, life sciences, media, entertainment, communications and healthcare, this vast network offers USC Marshall graduates exceptionally strong support for success in the global marketplace.

For more information on the USC Marshall School of Business, visit: www.marshall.usc.edu.