Marketing and Enrollment Operations Coordinator

Who We Are:

National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution, we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is committed to continuous improvement and superior student service. We believe that through education we are able to empower change and build healthy communities. Our hard-working community is based on collaboration and respect for all team members and students.

What You Will Do:

The Marketing and Enrollment Operations Coordinator provides operational, administrative, and project support to the Marketing and Enrollment Management teams. This role ensures day-to-day operational efficiency, supports strategic initiatives through data, budgeting, and reporting, and serves as a key coordinator across internal stakeholders. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced higher education environment.

Operational & Administrative Support

Manage department calendars, schedule meetings, prepare agendas, and document meeting notes and action items
• Coordinate logistics for internal and external meetings, events, and planning sessions
• Maintain organized records, shared drives, and documentation for marketing and enrollment initiatives
• Serve as a central point of contact for operational questions and coordination across teams

Project & Workflow Management

• Track timelines, deliverables, and dependencies for marketing and enrollment projects
• Support cross-functional initiatives involving admissions, recruitment, communications, academic units, and student services
• Develop and maintain project plans, dashboards, and status reports
• Identify opportunities to improve processes, workflows, and operational efficiency

Presentation & Reporting Support

• Develop professional PowerPoint presentations for leadership, planning meetings, and executive briefings
• Compile and synthesize data, metrics, and narrative content into clear, audience-appropriate materials
• Support reporting related to enrollment, marketing performance, and operational outcomes

Budget & Financial Support

• Assist with development, tracking, and reconciliation of marketing and enrollment budgets
• Monitor expenditures, process invoices, and coordinate with finance on purchasing and payments
• Prepare budget reports, forecasts, and summaries for leadership review
• Support annual planning and budgeting cycles

• Bachelor's degree or equivalent combination of education and experience
• 2 years of administrative, operations, or project support experience (preferably in higher education)
• Demonstrated experience supporting budgets, financial tracking, or purchasing processes, preferred
• Strong proficiency in Google Docs, Slides, Sheets, Microsoft Office, particularly PowerPoint, Excel, and Outlook
• Excellent organizational skills with the ability to manage multiple priorities and deadlines. Handles multiple assignments and priorities yet still fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands.
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently while collaborating effectively with cross-functional teams

NLU Inclusion Statement:

National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.

At National Louis University, we offer our employees an innovative environment to work together and inspire the ideas that will make an impact. As our external environment changes, our employees are provided the opportunities and tools needed to grow both personally and professionally to remain successful. NLU employees and dependents are offered a wide range of benefits, including but not limited to, Health Insurance benefits, Retirement benefits, Paid Time Off and Educational Opportunities. Additional information regarding full-time staff benefits can be found here.

The salary range of the grade for this position is $24.29 to $34.01 per hour (typical workweek is 37.5 hours). Compensation decisions are dependent upon the facts and circumstances of each position and candidate. Offers are based on multiple factors permitted by law, including but not limited to: budgetary considerations, job-related knowledge/skills, experience, market considerations, tenure and standing with the university (applicable to current employees), and internal equity.

Please include the following along with your application:

• Resume (Required)
• Cover Letter (Optional)
• Current NLU employees please also submit an Internal Posting Form