Administrative Assistant

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

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About the Opportunity:

Washington County Administrative Services Division within the Department of Health and Human Services (HHS) is recruiting for our next people-centered Administrative Assistant who is detail-driven and tech-savvy to help keep our team running smoothly! This is an exceptional opportunity to work on a fun and engaged team and provide important administrative support to HHS. We hope you'll join our team of engaged and mission-driven professionals.

In this role, you'll provide daytoday technology support, coordinate onboarding and offboarding tasks, and maintain accurate technology inventory records. You'll partner closely with the Sr. Administrative Services Manager, route contracts for signature, support records management activities, and serve as a dependable backup for other administrative functions across the team.

This role provides administrativelevel technical support. The Administrative Assistant will troubleshoot routine issues, assist staff using established procedures, and coordinate technology needs such as onboarding, offboarding, and equipment tracking. More complex system issues, programming, system configuration, and advanced troubleshooting are handled by the Technology Services Department. This position partners closely with Technology Services to route, track, and support resolution of those escalated issues.

This is a great position for a proactive problemsolver who learns new tools quickly, communicates clearly, and thrives in a fastpaced, evolving environment. If you enjoy combining administrative work with technology support and crossteam collaboration, this is a great opportunity to contribute to a highly supportive and efficient operations team.

Work Schedule: May be eligible for a hybrid work schedule.

Ideal Knowledge, Skills, and Abilities (KSAs):

• Knowledge of general administrative practices, office procedures, and customer service principles.

• Understanding of basic technology support processing, including troubleshooting.

• Familiarity with records management and document handling procedures.

• Skills in using office technology and software, including productivity tools, databases, and/or other data tracking systems.

• Effective verbal and written communication skills.

• Ability to learn new systems and tools quickly and apply procedures consistently.

• Ability to handle sensitive information with discretion and maintain accuracy in a fast-paced environment.

• Ability to troubleshoot routine issues and escalate complex technology needs appropriately.

• Skills in gathering, tracking, and maintaining accurate data and inventory records.

About the Department/Division:

Washington County HHS promotes health and well-being by influencing policies, systems and environments; providing education, programs and services; and responding to the needs of vulnerable populations. Our work is led and influenced by our values of access & opportunity, accountability, transparency, respect, community-centered, and collaboration.

HHS includes the following major offices and divisions: Administrative Services, Animal Services, Behavioral Health, Developmental Disabilities Services, Director's Office, Disability, Aging and Veteran Services (DAVS), Public Health, and Solid Waste & Recycling. With almost 460 employees across 9 locations, we are a large and dynamic department. To learn more about us, please visit: Health and Human Services

Minimum and Special Qualifications

To review the complete classification, including the full list of required knowledge, skills, and abilities (KSAs) associated with this position, use this link: Administrative Assistant

Education and Experience:

• Graduation from high school or possession of a G.E.D. equivalent;AND Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.

• Possession of an Associate degree or Professional Certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

Selection Process:

You can review our standard selection process here.

Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference:
If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link:Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email:Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application:
You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

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