Human Resources Administrative Assistant

Position Type: Full Time (40+)

Pay Type: Salary

Newport Construction Benefits:

• Medical, Dental & VisionInsurance
• Company Paid Basic Life Insurance
• Company Paid Long Term Disability Policy
• Company Paid Vacation & Holiday Pay
• Company Paid Parental Leave
• Company Paid Maternity Leave
• Company Paid Employee/Family Assistance Program (EAP)
• Voluntary Medical & Vision Insurance
• Voluntary Dental Insurance
• Voluntary Short Term Disability
• Voluntary Supplemental Term Life
• Voluntary Accident, Legal, Hospital, Critical Illness Policies
• 401(k) Plan w/Employer Match
• Annual Company Stock Purchase Opportunities
• Discount Partnerships: Verizon, Ford, Perkspot
• Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

General Description

We are seeking a Human Resources Administrator to support a recently acquired business unit as it integrates into our broader corporate organization. This role is ideal for an Human Resources professional who thrives in environments of growth and change and who can balance operational excellence with strong relationshipbuilding skills.

The Human Resources Administrator will serve as a trusted partner to employees and leaders, helping guide the organization through cultural and structural transition. The ideal candidate brings a steady, confident presence and excels at building rapport, fostering trust, and encouraging alignment across diverse teams. They will be skilled at navigating sensitive situations, addressing concerns with fairness and clarity, and reinforcing organizational expectations in a way that supports both employees and business objectives.

This position provides support across a full range of HR functions, including employee relations, recruitment and onboarding, compliance and policy administration, HR operations, and training and employee development.

The Human Resources Administrator will provide clerical and data entry support for the Human Resources Department of Eurovia Atlantic Coast. This position reports to the Human Resources Manager.

Key Responsibilities

• Maintain accurate personnel records and ensure HRIS data integrity, serving as the primary steward of employee information throughout the business unit.
• Lead the hiring and onboarding process by preparing offer letters, coordinating onboarding activities, and ensuring new employees have a smooth and wellsupported introduction to the company.
• Oversee all employee status changes, including promotions, wage adjustments, and terminations, ensuring each action is processed accurately, consistently, and in alignment with company policies.
• Manage unemployment claims from start to finish, including preparing documentation and coordinating hearings when required.
• Guide managers through the performance appraisal process, ensuring timely completion and reinforcing consistent performance management practices across the organization.
• Addressing employee complaints and resolving disputes between employees and management.
• Complete employment verifications and maintain all required HR documentation to support compliance and operational readiness.
• Support immigrationrelated processes and documentation, ensuring timely and accurate administration for affected employees.
• Handle employee relations matters by addressing concerns promptly, conducting fair investigations, and supporting managers in resolving issues in alignment with company policies.
• Coordinates the filing and archiving of personnel documents for employees.
• Processes "years of service" awards.
• Enters training hours into HRIS System.
• Assists with the planning and organization of Company events.
• Other duties and special projects as assigned.

Qualification Requirements

General. To perform this job successfully, an individual must be able to perform each Key Responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience. This position typically is an entry-level job. A high school diploma or General Education Degree (GED) is required.

Knowledge, Skills and Abilities.

• Human Resources experience preferred.
• Strong customer-service skills.
• Demonstrated ability to provide efficient, professional operational support, including strong problem-solving skills.
• Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel and PowerPoint, as well as SAP.
• Excellent organizational skills, including the ability to establish priorities and meet deadlines under pressure.

Physical Demands. The following physical demands are representative of those that must be met by a Human Resources Administrator, to successfully perform the essential functions of this job.

• Frequent ability to sit for prolonged periods of time;
• Ability to drive a company vehicle for various recruiting events.
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Work Environment. The work environment characteristics described below are representative of those that a Human Resources Administrator encounters while performing the essential functions of this job.

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  • Work generally is performed in an office environment, although periodic visits to construction sites and manufacturing facilities may be required.
  • Noise level in the typical office work environment is quiet.
  
  
  
  

Demonstrates Safety 1st It is important for members of our team to be actively involved in their own safety, while being considerate of fellow employees.

• Assess work environment for possible hazards and makes sure training is adequate to the task.
• Has proper personal protective equipment and tools, uses them appropriately for the given task.
• Speaks up if seeing an unsafe act
• Identifies and turns in near miss reports
• Asks for help, when needed, to perform tasks safely.
• Considers if there is a safer way to perform work and communicates.

Newport Construction is experienced in all forms of heavy civil construction. Our talented engineers and skilled craft employees are experts in all manner of projects, and in all work environments including the most heavily trafficked urban areas. Whatever the project, Newport Construction has the talent, experience, and resources to deliver. Our teams are formed by experts in the construction industry who can build state-of-the-art roads, bridges, railways, and commercial centers. These teams are committed to delivering the highest-quality services on time, on budget, and engineered to provide maximum value to our clients in both the public and private markets.

We support a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.