Writing Instructional Support Coordinator (BLANK AST 3)

Under general supervision of the Writing Center Instructional Manager, and in consultation with the Director of Teaching (DoT) and Associate Vice Provost (AVP), responsible for managing and coordinating WC activities including a full range of functions associated with the administration of Entry Level Writing (ELW) and the Upper Division Composition Exam (UDCE) required by four colleges. Maintain confidentiality; and keep instructional manager, DoT and AVP informed of critical important issues.

Apply By Date: April 8, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Experience composing and editing correspondence and other documents for accuracy, consistency of format, spelling, grammar, language and professional appearance and style.
• Experience researching, gathering and analyzing data, synthesizing and summarizing information from a variety of sources to present the information to others that aids decision-making, offering recommendations and generating reports.
• Program management experience including managing and coordinating a variety of functions: perform analyses; gather data; develop statistics, convey/discuss data with Dean and others in a large university program or similar environment.
• Organizational and time management skills to manage work assignments; to establish goals and workload priorities; and to follow through to successful completion with ability to work under pressure of deadlines, respond with flexibility, and maintain composure under heavy workload, frequent interruptions and opposing demands.
• Analytical and problem-solving skills to anticipate/identify problems and develop creative solutions.
• Interpersonal and communication skills to interact and communicate with students, faculty and staff regarding academic requirements and program criteria; and collaboratively and professionally in person, in writing and on the phone, using sensitivity and discretion in handling difficult situations.
• Knowledge of campus and departmental policies and procedures related to undergraduate programs, such as confidentiality of student records, registration procedures, administrative policies and academic deadlines.

Preferred Qualifications

• Experience with University automated systems such as MyTravel and Student Information System (BANNER), OASIS, CANVAS.
• Experience and familiarity of QUALTRICS.
• Knowledge of academic needs and concerns of students in a higher educational setting.
• Diplomacy and customer service skills to interact with various constituents from diverse cultural backgrounds and perspectives within UC Davis, the UC system and outside groups.
• Decision-making skills to work with ambiguities where clear guidelines are not available.

Key Responsibilities

• 50% - Administrative Support Management
• 20% - Apprising & Outreach
• 20% - Pre-Requisite Checking
• 10% - Special Assignments

Department Overview

The Writing Center (WC) offers 645+ general education writing courses (entry-level, first-year, and upper division) annually with a teaching staff of 72 Federation faculty, 1 Senate faculty, and 80+ graduate student instructors. The unit also administers the WPS, ELWR and UDCE. The WC offers a suite of writing support services including writing consultations (tutoring) for undergraduate, graduate students, post-docs, and faculty.

The WC administers ELW which serves 1500+ students per year. ELW manages the process that allows students to satisfy the University of California Entry Level Writing Requirement (ELWR). This position is responsible for the administration and support of the Upper Division Composition Exam (UDCE) and provides back up for the Writing Placement Survey (WPS).

This position is part of 10 diverse operational/academic units in UE which are responsible for leadership in sustaining and improving the quality of undergraduate education and line responsibility for operation of 10 operational/campuswide academic units and associated budgets, namely Academic Advising Enrichment, the Center for Educational Effectiveness, the Center for Leadership Learning, First Year Seminars, Quarter at Aggie Square, Summer Sessions, UC Davis Washington Center, the Undergraduate Research Center, the University Honors Program, and The Writing Center.

POSITION INFORMATION

• Salary or Pay Range: $29.40 - $42.14/hour (Department budgeted salary range: $29.40 - $32.22/hr. Commensurate with experience.)
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work occasional overtime to meet operational needs.Employee is personally responsible for following safety procedures/guidelines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks