PAYROLL MANAGER

*** POSITION IS REMOTE / HYBRID IN CHESAPEAKE, VA ***

Job Summary

VSolvit is seeking an experienced and detail-oriented Payroll Manager to lead and oversee all aspects of the company's payroll operations. This role is responsible for ensuring accurate, timely, and compliant processing of multi-state payroll while maintaining strict adherence to federal, state, and local regulations, including government contracting requirements.

The Payroll Manager provides strategic and operational leadership to the payroll team, driving process efficiency, strengthening internal controls, and ensuring audit readiness. This individual partners closely with Finance, HR, and executive leadership to manage payroll tax reporting, regulatory compliance, system optimization, and continuous improvement initiatives.

As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.

**Please note - This position may be structured as a contract-to-hire opportunity based on business needs and candidate alignment.

Responsibilities

• Review and approval of payroll processing runs and ability to independently prepare payroll processing when needed
• Reconciliation of payroll to quarterly payroll tax reports; strong working knowledge of payroll tax forms
• Maintains payroll information by designing systems; directing the collection, calculation, and entering of data
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments
• Balances the payroll accounts by resolving payroll discrepancies
• Provides payroll information by answering questions and requests
• Maintains payroll guidelines by writing and updating policies and procedures
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Completes operational requirements by scheduling and assigning employees; following up on work results
• Maintains payroll staff by recruiting, selecting, orienting, and training employees
• Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contributes to team effort by accomplishing related results as needed
• If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered

Basic Qualifications

• Bachelor's Degree in Finance, Business, or other related fields
• 2+ years' experience supervising a payroll department
• 6+ years' overseeing end-to-end multi-state payroll processing
• Experience with quarterly reconciliations of gross wages to Form 941 tax filings (MUST HAVE)
• Proven experience managing payroll processes, staff, compliance reporting, and tax filing
• 2+ years' working with JAMIS software or similar DCAA compliant software
• 2+ years' working with ADP software or similar HRIS

Preferred Qualifications

• Master's Degree in related field
• CPP, FPC, CPA or similar certification
• 4+ years' experience supervising a payroll department
• Proven experience with compensation and wage structure, benefits administration, worker compensation, employment law, and accounting skills
• Proven experience processing international payroll and tax filing
• Proven experience working with a government contractor

Company Summary

Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.