Office Manager

ESSENTIAL JOB FUNCTIONS

• Supervises business professional staff members at assigned work site, including hiring, training, delegating work, evaluating job performance, and assuring continuity/back-up of site's business operations.

• Maintains site's business systems and processes (e. g., scheduling, filing, data entry, billing, daily deposits, HIM functions), consistent with SCS's standardized business practices; regularly evaluates site's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.

• Runs, or ensures that others run, miscellaneous daily, weekly, and monthly reports (e. g., site productivity and caseload) and, upon request, special reports (e. g., no-show, billable services by individual staff); assesses validity of reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies.

• Performs, or oversees performance of, variety of administrative functions, including typing from various sources; data entry, validation, generating purchase requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.

• Coordinates maintenance and repair of work site and equipment and manages inventory of office supplies.

• Serves as work site's liaison to Human Resources as needed.

• Serves as work site's liaison to Payroll.

• Serves as work site's liaison to Accounts Receivable, performing various billing functions (e. g., grants, case management)

• As needed, monitors site's fiscal status and participates in planning/budget development process.

EDUCATION

• High School diploma or equivalent

• Up to eighteen months of education or training beyond high school in Personnel Administration or Office Administration or a related field, preferred.

EXPERIENCE

• Four to six years administrative experience, performing secretarial or business professional tasks.

• Experience supervising others performing similar business work preferred.

REQUIREMENTS

• Advanced knowledge of Microsoft Office Suite.

COMPANY OR PERSONAL VEHICLE USAGE: No