Purchasing Coordinator

Position: Purchasing Coordinator
Location: Maitland, FL (fully on-site)
Schedule: M-F 8-5pm
4 month contract

General Summary:

Provides Purchasing with technical and system support with all aspects of the purchasing systems within the division including Newstar and BuildPro.

Primary Objectives:

• Responsible for accurate data input and transactional support as needed.
• May be responsible for processing purchase orders at the time of start and ensuring compliance with Sarbanes Oxley (SOX) controls.
• May be responsible for providing cost analysis, including comparisons across plans and divisions.
• Manages the creation of house budgets based on information provided by Senior Purchasing Agents.
• May be responsible for the buyer change order process; audits, monitors option margins.
• May be responsible for Accruals at time of start and closing.
• May be responsible for Non Standard Option (NSO) and Regular Priced Option (RPO) requests.
• May be responsible for Cost Change Request process.
• May be responsible for variance purchase orders
• May be responsible for monthly change in cost documentation and signoff.
• May be responsible for assisting with Trade Partner issues (payment shortage, late payments, etc.).
• May provide support of bid process for Senior Purchasing Agents including bid tracking, bid analysis, and bid signoff.
• May produce weekly and monthly management reports and memos.
• May help with SharePoint/Intranet modifications.
• May provide assistance in building databases to bridge gaps between systems (specifications, starts).
• May provide training to staff.
• May be responsible for documentation of processes (Manual).
• May negotiate and contract with trades and other vendors or provide support as necessary.
• May provide estimating of plans and standard options.
• May assist with vertical construction costs for land acquisition requests.
• May be responsible for adherence to Bidding Tracker dates.
• May be responsible for Bidding Tracker deadlines.
• May prepare and maintain/update "hard" cost budget for each subdivision.
• May work with trade partners to ensure insurance compliance.
• Performs other duties as assigned by the Head of Purchasing.
• May be responsible for building take-off detail in Newstar.
• May aid sales/design team with optional availability or pricing issues.
• May be responsible for the set up and maintenance of BuildPro.

• High school graduate or equivalent required. Some Accounting coursework at college level preferred.
• Two years of Accounting experience at minimum; two years contract experience may be required; familiarity with Newstar.
• Good understanding of construction and divisional office procedures.
• Proficient computer skills (especially spreadsheet and word processing software; may need database experience).

• Excellent interpersonal and communication skills.

• Typical office environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.