Administrative Assistant

Intralox LLC, a division of Laitram LLC, has a position available for an Administrative Assistant who will work in our New Orleans office to support our new product development department in the creation of innovative, high-value solutions for challenging real-world problems.

Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative products and services that improve lives and optimize business worldwide each day. Intralox's conveyance solutions enhance food safety, power e-commerce, and solve challenges for industries from automotive to industrial manufacturing to consumer goods.

Together, our 3,000+ global employees are reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers' growth worldwide for more than 45 years. We consistently and sustainably work together to create long-term value by continuously improving products, services, and processes for our customers. Our award-winning customer service team provides comprehensive support and access to technical experts to deliver fast, reliable solutions.

Intralox was founded upon the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We aim as a company to practice these principles every day, which is why we have been consistently recognized for innovation and workplace excellence.

We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page.

We are seeking an experienced, selfmanaged Administrative Assistant to support daily operations and keep the office running smoothly. This role is active and handson, requiring strong organizational skills, good judgment, and a positive, professional mindset. The ideal candidate takes pride in contributing to a highperformance team and communicates with clarity and maturity. This is an in-person role that operates with a high degree of trust and self management, including reasonable schedule flexibility when needed.

Responsibilities

Purchasing & Expense Administration

• Process departmental purchasing requests and track received items.
• Maintain inventory for commonly used supplies.
• Work professionally with vendors and support timely, accurate expense submissions.

Meeting & Event Support

• Prepare meeting rooms to ensure they are clean, functional, and equipped.
• Coordinate food orders, deliveries, setup, and cleanup.
• Assist with department events, celebrations, and recognition activities.

Office & Facilities Coordination

• Keep shared spaces (kitchens, supply areas, meeting rooms) organized and wellstocked.
• Perform daily walkthroughs and submit facility requests as needed.
• Monitor supplies and replenish items in a timely, costeffective manner.

Employee Support & Onboarding

• Manage calendars and logistics as needed, including scheduling meetings, coordinating availability, booking rooms, and arranging travel or related itinerary needs.
• Set up workspaces and coordinate IT/Security access for new hires.
• Assist with offboarding tasks and equipment returns.
• Track birthdays, service milestones, and other small recognition efforts.

General Administrative Support

• Provide occasional receptionist coverage and escort interview candidates.
• Support managers and engineers by taking on administrative tasks that improve team efficiency.

Qualifications

Seeking an experienced professional. Strong backgrounds include:

• Former teachers or education professionals
• Administrative or office management roles
• Hospitality or customerfacing roles requiring multitasking and being on your feet
• Experience supporting multiple stakeholders in a fastpaced environment

Skills & Competencies

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication.
• Strong organizational skills and ability to manage multiple priorities.
• Proactive, dependable, and comfortable balancing handson tasks with administrative work.
• Professionalism and sound judgment when handling confidential matters.

Mindset & Alignment with Company Philosophy

• Positive attitude and pride in delivering quality work.
• Selfmanaged, reliable, and accountable.
• Teamoriented, respectful, and committed to a harmonious workplace.
• Continuous improvement mindset with a focus on productivity.