Arts & Sciences Department Administrator

Monday through Friday, 40 hours per week.

Hanover, NH 03755
Reed Hall

To manage, oversee and coordinate all administrative functions of the departments of Classical Studies and East European, Eurasian, and Russian Studies, including prioritization of multiple activities. To advise and support the Chair and faculty on programmatic and administrative matters, ensuring efficient, accurate and timely operations and sound fiscal management.

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Independently manages, oversees, and coordinates all administrative functions and activities of the department/program.

Develops, manages, and reports on the department budget within parameters set by the DOF Fiscal Office including operating accounts, gifts, and endowments.

Oversees, reconciles, and reports on all financial matters for the department.

Coordinates and organizes faculty searches, visiting and research faculty appointments, tenure cases, annual reports and other internal department/program support.

Assists chair with teaching course schedule, coordinates cross-listing of courses, communicates requirements to students, tracks majors and minors, acts as liaison for departments with Registrar's Office. Serves as liaison with the appropriate Associate Dean of Faculty regarding faculty teaching schedules and course counts.

Serves as the primary point of contact representing the department to the institution and external constituencies, including maintaining the website, social media, and newsletters as well as coordinating stewardship efforts.

Responsible for the management, coordination and implementation of all department events including department meetings, lectures, workshops, conferences, faculty, guest speakers, student presentations, open houses, social gatherings, alumni events, and seminars.

Adhering to institutional policies and procedures, maintains a comprehensive array of manual and electronic records such as inventories, budgets, majors/minors records, student information and personnel files, determines retention and disposition for specific information not otherwise covered by institutional policies.

Facilitates facilities matters such as lab renovations and building improvements as well as general maintenance issues and upkeep, office space assignments and access issues.

Hires, trains and supervises and evaluates administrative assistant and student employees according to department/program administrative structure. Works with faculty on HR issues such as staff hiring, performance management, compensation and terminations.