Junior Accountant

Join the Meetings & Courses team at Cold Spring Harbor Laboratory as a Junior Accountant and contribute to the financial operations behind world-class scientific programs. In this role, you will support the full lifecycle of meeting finances-monitoring payments, resolving discrepancies, reconciling registration data, and preparing cash reports for financial close. This position also offers the opportunity to collaborate across the department on special projects, providing meaningful support to a globally recognized research and education community.

• Record meetings & courses payments, including credit cards, wire transfers, ACH, checks
• Monitor database to ensure timely payment from participants
• Identify and report payment discrepancies to conference coordinators
• Generate cash reports and payment summary packets (wire and ACH)
• Manage credit card refunds, voids, and chargeback resolutions
• Collaborate with accounting staff to resolve chargeback issues and recover funds
• Reconcile registration data with fee payments (Authorize.net, wire transfers, and checks)
• Maintain and update pivot tables to track course payments for reconciliation purposes
• Reconcile financial reports for meetings and courses upon closeout
• Set up AMEX accounts and route submissions for approval
• Monitor and track meeting income and expense reports
• Assist with journal entries and financial close processes
• Provide financial payments support to the CSH Asia office as needed
• Follow up and assist with Course Faculty expense reimbursements
• Support additional departmental projects and tasks as assigned

EDUCATION: Associate or Bachelor Degree (Bookkeeping/Accounting preferred)

EXPERIENCE: 0-2 years of accounting experience, preferably with not-for-profits

SKILLS: The ideal candidate is highly organized and detail-oriented, with strong mathematical aptitude and the ability to manage multiple priorities while consistently meeting deadlines. They possess excellent verbal and written communication skills and are proficient in the Microsoft Office Suite, particularly Excel. Experience with Workday is a plus.

How to Apply:
For immediate consideration, kindly submit an online application here: Junior Accountant Position: 02015. We look forward to reviewing your application.

Environment
Cold Spring Harbor Laboratory is a world-renowned biomedical research institution in New York. It has shaped contemporary biomedical research and is the home of eight Nobel Prize laureates. Cold Spring Harbor Laboratory provides a highly dynamic and interactive research environment and also a unique opportunity of timely exposure to advances in various biomedical research fields and of interaction with a broad range of researchers from all over the world through its renowned Meetings and Courses program. We believe that science is for everyone and our researchers have a wide variety of backgrounds.

Compensation and Benefits
Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our CSHL Benefits sites to learn more. The salary range for this role is $60,000-$65,000. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, credentials, and internal equity).

CSHL is an EO Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor