Administrative Assistant

The Administrative Assistant provides proactive, high-quality administrative and coordination support to site leadership and cross-functional teams (Operations, Engineering, Facilities, HR/People Ops, Supply Chain). You'll manage calendars and meetings, coordinate events and visitors, processdocumentation, assist with onboarding logistics, and keep information flowing so teams can focus on execution. This role is ideal for a detail-oriented professional who thrives in a dynamic, manufacturing environment and enjoys being the "glue" that connects people, processes, and information.

Key Responsibilities:

Site & Team Support

• Orchestrate complex calendars, meetings, and recurring cadences (S&OE huddles, staff meetings, safety/quality reviews); prepare agendas, capture actions, and track follow-ups.

• Coordinate onsite events (trainings, town halls, vendor/partner visits, interviews): room booking, AV setup, catering, visitor badges, security notifications.

• Serve as the frontline point of contact for internal stakeholders and external visitors; ensure a professional experience aligned to FormFactor values.

Documentation & Operations

• Create/update documents, slide decks, trackers, and communications; maintain shared drives/SharePoint structure and permissions.

• Process purchase requests/POs, expense reports, shipments, service tickets, and facilities work orders; liaise with vendors as needed.

• Support onboarding logistics (badges, equipment requests, seating charts, orientation materials) in partnership with People Ops and IT.

Communication & Logistics

• Draft and distribute sitewide communications (alerts, schedules, announcements) with clear, concise messaging.

• Manage travel and itineraries for site leaders/visitors; reconcile expenses per policy.

• Monitor and order office supplies; track small assets (loaner laptops, peripherals) and coordinate repairs.

Process & Continuous Improvement

• Propose and implement administrative process improvements (templates, checklists, standard work).

• Maintain and report admin KPIs; help ensure compliance with safety, security, and quality procedures.

Preferred Qualifications:

• 3+ years of administrative, coordinator, or office management experience supporting multiple stakeholders.

• Proficiency with Microsoft 365/Office (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint/OneDrive; strong calendar and meeting management skills.

• Excellent written and verbal communication; able to draft clear, professional correspondence and meeting notes.

• Strong organization and prioritization-able to manage competing deadlines in a fast-paced environment.

• Demonstrated discretion handling confidential information.

• Experience in a manufacturing, engineering, or facilities environment.

• Familiarity with procurement/expense systems (e.g., Coupa, SAP Concur) and visitor/security tools (badge systems, NDAs).

• Basic event coordination experience (room AV, catering, agendas).

• Comfort with SharePoint architecture (folder hygiene, permissions) and simple dashboarding (e.g., Excel, Power BI).