(Hybrid) Space & Facilities Planning Specialist - Facilities Operations

The department of Facilities Planning and Space Management at West Virginia University is currently accepting applications for a (Hybrid) Space & Facilities Planning Specialist.

About the Opportunity:

The Space & Facilities Planning Specialist will provide Space Requests and Space Utilization assistance, supporting the Assistant Director in responding to campus space requests. Analyze space data, drawings, and verified field conditions to help identify available or underutilized space. Work with departments to define space needs and requirements. Support the development of proposed space solutions by developing test fits and providing documentation analysis, and graphics to support data-informed space solutions.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do:

• Drafting and Project Drawing Development - Serve as the primary resource for drafting and technical drawing support for Campus Planning and Interior Design staff. Conduct field verification and measurements to document existing building conditions. Develop accurate existing-conditions base drawings in Revit and/or AutoCAD reflecting verified dimensions, ceiling types, lighting and electrical locations, existing furniture layouts, and other key building features. These base drawings serve as the foundation for planning and interior design project development.

• Space Audit Administration Support - Support the Space Management group during the annual University Space Audit through space data collection, verification and reconciliation. Coordinate with building supervisors and department contacts to ensure accurate and timely data submission. Conduct limited physical space audits as needed and assist in resolving discrepancies to support data accuracy and integrity.

• Building Drawings and CAD/BIM File Management - Support the updating of University building floor plan files, with Auto CAD serving as the primary system of record. Update drawings to reflect verified existing conditions, renovations, and space changes. Develop Revit models for selected buildings and floors to support space studies and visualization. Convert consultant and legacy files into standardized AutoCAD and/or Revit formats in accordance with University standards.

• Design Standards, Policies & Procedures - Assist with the documentation and maintenance of departmental policies, procedures, and standards related to space documentation and interior planning guidelines. Coordinate with Design & Construction to support consistency with established standards.
• Professional Development - Research and benchmark best practices related to space management, facilities data, and planning support, and share findings with the Assistant Director to support continuous improvement.
• Perform additional responsibilities and ad hoc tasks as assigned by the Assistant Director of Facilities Planning and Space Management.

• A.A.S/B.A./B.S. in Architectural Technology, Computer-Aided Drafting & Design, Interior Architecture, or related field
• A minimum of one (1) year experience in the following:
  • Providing drafting and analytical support to facilities planning interior design, space management or similar units
  • Experience working with data and architectural documentations
  • Experience developing plan graphics and drawings using drafting software such as AutoCAD and Revit; experience with additional visualization tools (e.g., SketchUp, Photoshop, or similar) is a plus but not required.
• Any equivalent combination of related education and/or experience will be considered
• All qualifications must be met by the time of employment

Knowledge, Skills & Abilities:

• Proficiency in AutoCAD to create, edit, and manage building floor plan files, including layer standards and file organization.
• Strong applied experience with Revit to develop accurate existing conditions base drawings tor use by planning and interior design staff.
• Proficiency in Microsoft Excel for organizing, validating, reconciling, and analyzing space and building data, including formulas, filters and pivot tables.
• Ability to learn and work within a space management or facilities database (e.g., Unifier or similar systems) to support space and building data accuracy.
• Ability to interpret architectural drawings and floor plans to accurately document room layouts, space use, room attributes, and square footage.
• Strong attention to detail and ability to identify and resolve discrepancies between drawings, databases, spreadsheets, and field conditions.
• Ability to gather space-related information from departments and campus stakeholders and translate that information into clear space requirements and documentation to support planning efforts.
• Strong organizational skills for managing digital drawing files, data records, and documentation in a consistent and structured manner.
• Effective written and verbal communication skills, including the ability to convey technical or data-driven information clearly to non-technical audiences.
• Ability to communicate professionally and diplomatically with campus stakeholders and collaborate effectively without direct authority over space decisions.
• Ability to manage recurring annual processes, such as the space audit, while balancing ongoing drafting support and time-sensitive requests.
• Ability to work independently, exercise sound judgment, and prioritize tasks in a deadline-driven environment.

• Valid Driver's License

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.