Meeting Event Manager (HCP Events)

Where Human Connection Fuels Possibility

At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do.

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.

And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.

We have a passion for excellence and genuine care for the people making it possible.

• Serve as the primary client contact and lead for assigned HCP programs, establishing workflows and timelines to ensure timely, accurate coordination of all program details from planning through execution and reconciliation.

• Manage end-to-end program logistics, including coordinating hotel accommodations, destination management companies (DMCs), air travel, and third-party suppliers, while ensuring all contracts and program components align with client and organizational standards.

• Develop and maintain detailed program itineraries and agendas, ensuring all logistics, requirements, and deliverables are clearly documented and communicated to internal teams, suppliers, and stakeholders.

• Utilize program management systems to track and manage all program activity, ensuring accurate documentation, recordkeeping, and file management in accordance with Maritz, client, and HCP compliance requirements.

• Manage program budgets and financial reporting, including forecasting, tracking expenses, reconciling supplier payments, auditing invoices for accuracy, and communicating financial updates and changes to clients proactively.

• Maintain proactive, ongoing communication with clients and stakeholders, leading regular status meetings and ensuring alignment on expectations, timelines, and program deliverables to support a seamless client experience.

• Coordinate with internal teams, suppliers, and technical partners, including supporting web-related program requirements and ensuring all program components are aligned and executed successfully.

• Support complex and high-priority program needs, including managing VIP logistics, special projects, and unique client requirements while ensuring compliance with HCP and pharmaceutical industry standards.

• Provide reporting, timelines, and program documentation as required, ensuring transparency, accuracy, and alignment with client expectations and compliance requirements.

• Contribute to a collaborative team environment, sharing insights, supporting peers, and identifying opportunities to improve efficiency, client satisfaction, and overall program success.

• Bachelor's degree or equivalent experience required.

• Minimum of five (5) years of experience in meeting or event management, preferably within pharmaceutical, healthcare, or life sciences environments.

• Minimum of two (2) years of direct experience supporting Healthcare Professional (HCP) meetings or events required, including understanding of compliance and operational requirements.

• Strong experience managing program budgets, forecasting, financial reconciliation, and expense tracking.

• Proven ability to build and maintain strong client and supplier relationships.

• Strong organizational skills and the ability to manage multiple programs and priorities simultaneously.

• Experience with program management systems.

• Knowledge of domestic destinations.

• Ability to travel up to 10%.

• CMP (Certified Meeting Professional) certification.

• International destination experience is a plus.

• Cvent experience.

Things You Should Know

• This is a remote role.

• This role supports Healthcare Professional (HCP) programs, which require adherence to pharmaceutical and healthcare compliance standards and specialized operational processes.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.