Finance Manager

Position Overview:

This position serves as a senior financial leader providing comprehensive fiscal management, reporting, and strategic financial guidance for the Medical School, including Duluth departments and Medical School Institutes and Centers (MSIC) operations. The role oversees complex budget models, endowment and foundation funds, allocation methodologies, grants post-award management, accounts receivable, payroll and salary planning, and institutional reporting. The incumbent partners closely with department heads, center directors, campus leadership, and central offices to ensure financial integrity, compliance, transparency, and long-term financial sustainability across a diverse portfolio of funding sources.

Job Duties/Responsibilities

40%: Financial Strategy, Budgeting, and Institutional Planning

• Lead development, reconciliation, and monitoring of multi-fund financial plans for the Duluth departments and MSIC.
• Develop payroll forecasts, salary distributions, and faculty compensation planning in collaboration with leadership.
• Partner with department heads, center directors, and campus leadership to develop spending plans, forecast revenue, and recommend financial strategies or cost-containment measures as needed.
• Oversee post-budget adjustments, rebudgeting, and financial transfers.
• Participate in strategic planning discussions and financial stability initiatives at the campus and school level.

30%: Financial Reporting, Analysis, and Compliance Oversight

• Produce and reconcile quarterly and annual financial reports across all funds, including variance reporting, faculty P&L, sponsored activity, and salary support reporting.
• Develop automated and ad hoc financial reports using institutional reporting systems to support leadership decision-making.
• Monitor UMF and CEF balances, endowment activity, and compliance, serving as liaison to the University of Minnesota Foundation and central accounting units.
• Provide financial policy interpretation and compliance guidance to departments and leadership.

20%: Operational Finance, Grants, and Revenue Activities

• Oversee accounts receivable activity, billing processes, ITN management, journal approvals, and reconciliation of complex chartstrings.
• Provide post-award financial management for sponsored projects and centers, including effort coordination, subaward coordination, and grant modifications.
• Manage external sales, ISOs/ESOs, rate development, subsidy analysis, depreciation entries, and operating profitability reviews.
• Maintain and reconcile payroll and salary databases; review payroll reports and approve hiring and salary transactions.

10%: Leadership, Collaboration, and Institutional Service

• Provide functional leadership, supervision, and mentorship to finance staff, serving as a resource for complex financial and compliance questions.
• Represent the unit in finance leadership meetings, university-wide committees, and cross-campus collaborations.
• Serve as a backup and escalation point for critical finance functions to ensure continuity of operations.

Required Qualifications

• BA/BS degree plus at least eight years of experience.
• Progressively responsible experience in financial management, budgeting, reporting, or accounting within a complex organization.
• Demonstrated experience managing multiple funding sources (e.g., core budgets, sponsored funds, endowments, auxiliary or external revenue).
• Strong analytical, reconciliation, and financial reporting skills.
• Proven ability to interpret policy, ensure compliance, and advise leadership on financial implications.
• Experience collaborating with senior leaders and diverse stakeholders.

Preferred Qualifications

• Advanced degree in finance, accounting, business administration, or a related field.
• Experience in higher education, academic medicine, or a similarly complex institutional environment.
• Experience with enterprise financial systems, sponsored project administration, and foundation or endowment management.
• Demonstrated people leadership or team-based supervisory experience.

The Medical School Finance Cluster provides Accounts Payable services for the University of MN Medical School. We are a small division within the Medical School with a staff of 4. The Accounts Payable team manages and processes the payments within the Medical School Departments.

Pay Range: $120,000-$135,000 annually; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Work Location: Hybrid

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume or CV.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).