Administrator, Office of the Chief Marketing & Growth Officer (S2)

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world's hardest-to-reach places - over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you're creating positive, irreversible change for children, and the future we all share.

The Role

The Administrator, Office of the Chief Marketing and Growth Officer, provides administrative support and contributes to division-wide operations to ensure the smooth running of a fast-paced team. In this role, you will work with the Chief of Staff, Marketing and Growth, to complete key tasks that facilitate ongoing work in the division and to improve day-to-day operations. You will work as a centralized support system for various departments across the team, acting as an agile, surge-able administrative function. Core tasks will include support towards department operations such as credit card reconciliation, subscription management, and administrative project management. As needed, you will provide surge support to the different M&G departments for information management, event support, and more. You will serve as a key coordinating role for the team and will contribute to building processes, tools and ways of working for a new division.

Location

Hybrid - Washington DC, Fairfield, CT or Lexington, KY office locations

What You'll Be Doing (Essential Duties)

Divisional-wide Administrative Support (60%)

• Coordinate across teams for inputs to division-wide materials such as presentation decks, team communications, and reporting
• Contribute to implementation of department-wide training strategies and initiatives, including liaising with other departments in the organization as needed
• Serve as Contract Repository Administrator and Timesheet Coordinator for M&G
• Process divisional recurring business credit card expense reimbursement
• Create and manage a subscription tracker for all subscriptions owned by the division
• Support team-wide meeting logistics including scheduling, agenda dissemination and follow-up as well as catering and room set-up as needed for senior level and strategic external meetings
• Provide travel logistics support for M&G SLT

Project Management (20%)

• Special projects assigned (i.e., support on creation of a new merged divisional SaveNet page, in line with BTS and agency strategy, and creation/management of an operational calendar to track senior leadership team initiatives)
• Coordinate team's internal and external knowledge management resources, including but not limited to the M&G SaveNet page, organizational charts, and distribution lists

• Contribute to the drafting, design, finalization and roll out of Standard Operating Procedures (SOPs) and other guidance materials for the M&G division
• Support development and rollout of training materials, including New Employee Orientation (NEO)

Surge Support to M&G Departments (20%)

• As needed, support departments to collect and input data and maintain dashboards and corresponding data sources to ensure regular and up to date visual production of portfolio analysis (AMS, BBEC)
• As needed, provide stewardship-related event / field trip support Making travel arrangements and preparing trip binders

Required qualifications for the role

• Minimum of a High School Diploma or equivalent, plus at least 1 year of relevant experience or education

• Professional proficiency in/ MS Office suite

• Professional proficiency in spoken and written English

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average: Target hourly pay for this position is $24.31 - $27.18

• Geo 2 - Locations around the US National Labor Cost Average: Target hourly pay for this position is $21.66 - $24.21
• Geo 3 - Locations significantly below the US National Labor Cost Average: Target hourly pay for this position is $19.41 - $21.69

The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record. Actual base salary may vary based on, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here)

About Us

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
• Health: Competitive health care, dental and vision coverage for you and your family
• Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: A retirement savings plan with employer contributions (after one year)
• Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships

Click here to learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

If you require disability assistance with the application or recruitment process, please submit a request to applicantsupport@savechildren.org.