Bilingual Admin Assistant / Receptionist

Goodwill of Colorado

Job Description

We are searching for a bilingual Admin Assistant / Receptionist for an established construction company!

Work Schedule: Mon-Fri, 7:30 - 4:30 and flexible with OT as needed

Pay: $21.00-$25.00/hour

JOB SUMMARY:

As our Administrative Assistant/Receptionist, you are the heartbeat of our office - the first voice, the first smile, and the person who keeps everything running smoothly behind the scenes. You'll play a key role in welcoming new team members, supporting our field and office teams, and helping create a positive, organized, and professional workplace every day.

If you enjoy staying busy, helping others, and being at the center of the action, this is a great opportunity to make a visible impact in a growing construction company.

ESSENTIAL FUNCTIONS:

-You will be the friendly first point of contact - answering and screening incoming calls, greeting guests, and ensuring messages get to the right people quickly and accurately.

-Partnering with HR to support new hire onboarding, including preparing paperwork and assisting with orientations and any employee relations activity that requires translation.

-Providing essential administrative support, including:

• Providing translation support when necessary.
• Tracking and entering daily time and attendance discrepancies into our software system.
• Preparing reports (Daily Huddle, Safety, DVIR, Manpower Hours Worked, etc.).
• Assisting in the preparation and distribution of newsletters and foreman binders.
• Scheduling meetings and maintaining key spreadsheets.
• Preparing mailing labels and correspondence.
• Creating, updating, and distributing office forms and internal contact lists.
• Keeping the reception area, office, and kitchen organized and welcoming.
• Ordering office supplies and coordinating with IT vendors to set up computers, email, and phones/iPhone for new employees.
• Setting up and distributing cell phones and tablets and assist with basic troubleshooting.
• Supporting employee events and activities that help build our team culture.
• Running occasional office errands as needed.

This description reflects the core responsibilities of the role; duties may evolve as business needs change.

QUALIFICATIONS:

• Bilingual capabilities
• At least 1 year of reception or administrative experience.
• Comfort in using general office equipment and basic computer programs
• A strong phone and communication skills
• A friendly, approachable, and professional demeanor
• A genuine commitment to excellent customer service
• A positive, "can-do" attitude and willingness to go the extra mile

Education:

• High school diploma is required, some college is preferred

Other:

• Good working knowledge of Microsoft Word, Excel, and Outlook is required.
• The incumbent must possess excellent customer service and communication skills.
• This position requires sitting for extended periods and using a computer keyboard for a minimum of four (4) hours each day. Must be physically able to carry weight and stand/stoop when filing.

Core Competencies:

• Communication, Level 1
• Customer Focus, Level 1
• Excellence, Level 1
• Knowledge and Skills, Level 1
• Teamwork, Level 1
• Trust, Level 1

Physical Requirements

Attachment to Job Description

Job Title: 761 - Coordinator I, Front Desk Dept Number: 5030

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Guide to Physical Requirements:

• Continuously (5-8 hours)
• Frequently (3-4 hours)
• Occasionally (1-2 hours)
• Never

LIFTING: (as defined by ADA)

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - FREQUENTLY

CARRYING:

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - FREQUENTLY

PUSHING/PULLING - OCCASIONALLY

REACHING:

Above Shoulder - OCCASIONALLY

At Shoulder - OCCASIONALLY

Below Shoulder - OCCASIONALLY

TWISTING - FREQUENTLY

BENDING - FREQUENTLY

KNEELING/CRAWLING - OCCASIONALLY

SQUAT - OCCASIONALLY

CLIMBING:

Use of legs only (stairs) - OCCASIONALLY

Use of arms & legs (ladders) - OCCASIONALLY

HEARING - CONTINUOUSLY

VISION:

Visual, close - CONTINUOUSLY

Visual, distant - CONTINUOUSLY

Visual, depth perception - CONTINUOUSLY

HANDS/FINGERS:

Simple grasping - CONTINUOUSLY

Fine Manipulation - CONTINUOUSLY

Repetitive Movements - CONTINUOUSLY

WALKING - CONTINUOUSLY

STANDING - CONTINUOUSLY

SITTING - CONTINUOUSLY

SPEAKING - CONTINUOUSLY

OTHER, please describe -