Office Services Assistant

Sprague is passionate about delivering the diverse products and programs that warm, power and move the world. We keep homes warm through Northeastern winters and hospitals cool through summer. We help small businesses focus on serving their communities, and our renewable fuels keep our country's infrastructure running. From importing wind energy components to deploying leading-edge solar technology to help power terminal facilities, we are committed to continually evolving to meet our customers' changing energy needs.

Our Culture

We recently surveyed our employees to ask them their favorite part of the job. They answered, "The people I work with."

In addition to great coworkers, you'll enjoy perks like medical benefits and retirement contributions that start on your first day. Employees start with three weeks (15 days) of paid vacation time per year! Sprague also provides tuition reimbursement for any employee that would like to further their education. Do you like to get involved where you work? Is giving back important to you? It's important to us, too! Sprague donates back to the communities in which we live and work every year and provides opportunities for employees to support various charities throughout the year. In addition, Sprague offers paid volunteer time to allow employees to support charities which are meaningful to them in the communities in which they live. Sprague has a range of committees to support varying initiatives (Sustainability, Charitable, Scholarship, Innovation, FunForce, etc.). Sprague is a place that cares about its employees, its community, and about creating a place where people want to come to work every day.

Plus, we have some great benefits!

• 401(k) Traditional and Roth plans with employer match of 100% of the first 6% of the employee's contribution
• Defined Contribution Plan with an automatic contribution from Sprague
• Paid Volunteer Time
• Flexible Working Policy
• Choice of high deductible and PPO Health Plans to fit your individual needs
• Wellness Program

We want to hear from you!

Job Summary / General Purpose:

Under limited general supervision, the Office Services Assistant performs a variety of administrative and operational tasks to support the Office Services Manager and help ensure efficient daily office operations. The ideal candidate will have a friendly, easy-going personality and demonstrate a detail-oriented, customer-focused approach when supporting employees and office functions.

This position is scheduled to work approximately 30 hours per week, typically from 11:00 a.m. to 5:00 p.m., Monday through Friday.

Major Duties / Responsibilities:

• Assist the Office Services Manager with daily administrative duties.
• Assist with coding and processing invoices.
• Serve as backup support for the main reception desk to ensure continuous front-desk coverage.
• Sort and distribute incoming mail and process outgoing mail daily.
• Order office and kitchen supplies and maintain appropriate inventory levels.
• Restock kitchen supplies daily.
• Coordinate with vendors for maintenance and repairs of office equipment (copiers, postage meters, etc.).
• Communicate with building management regarding maintenance issues and follow through to resolution.
• Contact vendors to resolve invoice discrepancies or billing issues.
• Maintain Excel spreadsheets for tracking and analyzing spending and costs.
• Perform other duties and special projects as assigned.

Education / Experience / Skill Requirements:

• High school diploma or equivalent required.
• Prior general office or administrative experience preferred.
• Strong customer service mindset and interpersonal skills.
• Working knowledge of Microsoft Word and Excel.
• Ability to operate standard office equipment, including copiers and postage machines.
• Ability to respond professionally and effectively in a variety of office situations.

Who we are:

Sprague takes a collaborative, customer-centric approach to providing best-in-class energy products and related services throughout the Northeast. Founded in 1870, we pride ourselves on offering customers the expert solutions and high-quality service that help their businesses thrive in any market landscape. Sprague values innovation, safety, integrity and people. We know that our people are what set us apart from our competition, and we work hard to make sure each employee across our 20+ locations knows how important they are to our community.

Come join us to learn why we are consistently celebrating 20-, 30-, and even 40-year anniversaries here at Sprague!

Sprague is an EEO/AA employer. We strongly encourage minorities, females, Vets and individuals with disabilities to apply.

As a federal contractor we adhere to OFCCP employment regulations. Click here for OFCCP compliance information