New

Administrative Assistant

Appalachian State University

$48,004 - $51,422

United States, North Carolina, Boone

287 Rivers Street (Show on map)

Feb 04, 2026

Position Summary Information

Classification Title	University Program Associate
Working Title	Administrative Assistant
Location	Boone, NC
Job Category	5
Position Number	064851
Not Eligible for Visa Sponsorship	VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department	College of Arts and Sciences - 250000
Primary Purpose of Position	The College of Arts & Sciences includes 17 academic departments, two centers, and one residential college. It provides a broad liberal education for all students and offers specialized study in the social sciences, natural and mathematical sciences, and the humanities at both the undergraduate and graduate levels. The College supports excellence in teaching, research, writing, and creative activity among students and faculty. This Administrative Assistant role supports the Deans and Business Officers of the College of Arts & Sciences. This position requires a working knowledge of University policies and procedures to process budgetary forms for the College and its 17 departments, including prospective faculty travel. The role also assists with SACS credentialing requirements, serves as a receptionist for the Dean's Office, and provides general information on College policies, procedures, and programs to faculty, staff, and the public.
Minimum Qualifications	Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
License/Certification Required
Essential Job Functions	Responsibilities of the position include but are not limited to the following: Keep a thorough knowledge of University policies and procedures needed to process College budgetary forms and approve travel forms for the College and the seventeen departments, including prospective faculty travel. Engage in daily public contact by serving as one of the Dean's office receptionists, providing administrative assistance and general information on policies, procedures, and programs to the general public and the College's faculty (590) and EPA/SPA staff (67). Maintains and archives personnel records and databases, including personnel files and faculty compliance records. Assists with reports and written composition. Assists with the SACS credentials/requirements for personnel files; maintains and archives personnel records and databases. Processes bulk mailings. Responsible for scheduling meetings for special functions. Manages, coordinates and schedules meetings and special functions; oversees all College special events in collaboration with staff. Assists the Development Officer with scheduling meetings and supports the logistics for the bi-annual meetings. Provides support to the Business Officers with contracts, writing memos, proofreading letters, and maintaining faculty files and minutes for the CAS Council meetings. Works with the Judaic, Holocaust Program and Appalachian Center Program for program assistance, contract management, travel arrangements, guest speaker coordination, general inquiries, general policy questions, etc.
Knowledge, Skills, & Abilities Required for this Position	The position will perform a variety of administrative duties that will require specialized knowledge in processing and application of information, knowledge of policies and procedures, records management, payroll, reconciling financial data, and communications (verbal and written). Ability to maintain databases and assist with SACS credentials/requirements. Knowledge of standard office equipment operation. This role requires a thorough knowledge of University policies and procedures needed to process College budgetary forms for the College and the seventeen departments, including prospective faculty travel.
Preferred Qualifications	Office and customer service experience Advanced computer skills Writing skills Some experience with budgets
Required Functional Competencies to Successfully Perform Job Duties.	Communication-Verbal: Interprets guidelines, answers inquiries and advises others regarding processes, services, and operations as applied to non-standard situations. Communicates expectations to other employees, which may include formal/informal training. Communication-Written: Composes and organizes ideas logically, works in multiple formats such as letters, memos, reports or presentations, and can change/adjust style to meet the needs of the program and audience. Reviews sensitive materials and edits content constructively. Information/Records Administration: Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines. Knowledge-Program & Organization: Program knowledge includes acceptable interpretations, applications, and allowable exceptions of written policies and procedures Requires knowledge of organizational structure, functions, and services, programs, office procedures and practices.
Type of Position	Permanent Full-Time
Staff/Non-Faculty	Staff/Non-Faculty
Appointment Type	1.0
Work Schedule/Hours	Monday - Friday, 8:00 a.m. - 5:00 p.m.
Number of Hours Per Week	40
Number of Months Per Year	12
Mandatory Staff	No
Physical Demands of Position	To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level	Advanced
Salary Grade Equivalency	GN09
Salary Range
Anticipated Hiring Range	$48,004 - $51,422

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date	02/04/2026
Closing Date	03/08/2026
Competency Level Statement	If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level.
Special Instructions to Applicants	For a complete application, please apply and submit all below-required documents electronically through Appalachian State University's Job Board: Cover Letter Resume Include a list of 3 professional references with contact information
Search Chair Name	Kimberly M Holcombe
Search Chair Email	holcombekm@appstate.edu
Applicant Pool Preference	External (Post on the Web)

Departmental Information

Quick Link	https://appstate.peopleadmin.com/postings/53178
Posting Number	201502938P