Program Coordinator

Department: WCAS Molecular Biosciences
Salary/Grade: EXS/5

Job Summary

The Department of Molecular Biosciences seeks a highly motivated Program Coordinator to support a prestigious training grant and collaborate with a dynamic community of faculty and graduate students. We are looking for someone who thrives in a fast-paced university environment, enjoys multitasking, and values teamwork. This position offers the opportunity to contribute meaningfully to a dynamic academic environment, advancing research and graduate education while building strong professional relationships in a collaborative academic setting.

This position is eligible for remote work; more information will be discussed during the interview. This is a full-time position with a salary range of $53,000 - $65,000 per year. The salary offered will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Overview of Responsibilities

• Administration: The position oversees daytoday operations to ensure they are efficient, effective, and aligned with the mission, values, and policies of the program. Responsibilities include maintaining and reporting on both quantitative and qualitative performance measures, as well as identifying opportunities to enhance services and improve the program's ability to meet its goals.

• Communication, Outreach & Evaluation: This role leads cohesive marketing and branding efforts to elevate program visibility, including the development of a modern, engaging website and the strategic use of social media and digital tools. It builds strong campus partnerships to create a network of invested collaborators. The position also oversees data collection, analysis, and reporting for surveys, reviews, and public documents. Feedback from instructors, students, and participants is used to understand program strengths, identify opportunities for growth, and shape strategies that drive future engagement and participation.

• Events & Programming: The role manages a wide range of events, including workshops, meetings, and educational sessions, from initial planning through full execution. Responsibilities include coordinating speakers, agendas, communication, venues, travel arrangements, materials, refreshments, and technology to ensure that each event is wellorganized and aligned with program goals.

• Grants & Contracts and Regulatory Compliance: This position supports faculty and graduate students in preparing grant proposals by providing administrative guidance, including assistance with budgets and justifications, and ensures compliance with all relevant regulatory and accreditation requirements. Responsibilities include preparing necessary documentation and serving as a point of contact for accreditation bodies.

• Miscellaneous: Additional duties are performed as assigned to support the overall success and smooth functioning of the program.

Minimum Qualifications

• Education: Bachelor's degree (preferably in business, accounting, or a related field) OR an equivalent combination of education and experience (such as 3 years of program administration experience).

Preferred Qualifications & Competencies

• Experience with event planning or higher education administration.
• Ability to track multiple projects and meet deadlines.
• Excellent collaboration and communication skills.
• Familiarity with various software programs and a willingness to learn new systems (including sponsor-site submission portals).
  

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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